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COLONNADES BOARD OF DIRECTORS MEETING MINUTES

                                                       Tuesday, April 27,2010

                                                        Colonnades Clubhouse

The regular CMI Board of Directors meeting was called to order by President, Russ Bercier, at 10:30 A.M. with the roll call of the Board of Directors: Alternate #1 Mona Whitten, Delegate #2 Jim Nixon, Delegate #3 Gale Gunther, Delegate #4 Absent, Delegate #5 Mike Oyler, Alternate #6 Arlene Stallings, Delegate #7 Don Voss, Alternate #8 Don Magnus, Delegate #9 Russ Bercier, Delegate #10 Beryl Simonetti, Alternate

#11Sam Allen. Jeff Friedman, Manager was present. A quorum was established. The proposed agenda was posted on the Association bulletin boards and placed in the mailboxes of CMI delegates on April 23,2010 as required.

Mike Oyler moved to accept the minutes of the March 24, 2010 meeting as presented. The motion was seconded and passed.

REPORT OF OFFICERS

Assistant Treasurer, Fred Wrather, reported that the CD at Ocolina Bank was moved to Grand Trust Bank. This was done to assure that the money is covered by FDIC. Fred also said that we were $9000 under budget for the year.

The manager’s report is attached to these minutes.

STANDING COMMITTEE REPORTS

Pool: Ted Grabiac said that all is well with the pool.

Docks: Bill Phelan commented on a successful work day. The fish fry was a great happening and everyone enjoyed themselves and ate heartily. Ladders were installed on dock B and C. Information has been received from the DEP and Bill is now studying the packet to see what requirements need to be met.

Clubhouse: Bunny Evans reported that there was some damage to the pool furniture caused by Sunday night’s wind and rain storm. There are also some chaise lounges that need repair or replacement. Bunny will look into this and take action where necessary.

UNFINISHED BUSINESS

CMI-Association Agreement: Donna Barry met with members of Association 4 and 6. These associations accept the document with the exception of the paragraph 4.1 on apportionment. For the present the 1979 document remains in effect. Gail Gunther moved to table the resolution of this matter until the fall. The motion was seconded and passed 10 to 0.

Employee benefits: The policy for employee benefits is attached to these minutes. Gail moved to accept the guidelines as presented. The motion was accepted and passed 10 to 0.

NEW BUSINESS

CONTRACTS:

The contract for All American Pools will be $8100 per year. Jim Nixon moved to accept this contract, the motion was seconded and passed 10 to 0. Fred Wrather noted that some additional money was allotted for the pool in the 2010-2011 budget. This extra money is to handle any additional service that might be needed during the year.

The contract for Proctor, Crowder and Crook will cost $28,500. This is a 3% increase over last year. Gail Gunther moved that we accept this contract and the motion was seconded and passed 10-0

The contract for Terminex remains the same as last year - $11,526. Terminex does the interior pest control. Arlene Stallings moved that the contract be accepted, the motion was seconded and passed 10-0. Members were reminded that if there are problems to let Jeff know.

Cleaning service contract: Since we purchased a new floor machine the cleaning takes longer. The cost of the contract was raised to $130 a week. Gail moved that we accept the contract; there was a second and the motion passed 10-0.

Black book updates: The updates for the black book were distributed to each delegate. A new section on procedures was added to the book. Each delegate should put the revisions into their book.

Purchase of a power washer: Joe Boggis requested a new industrial power washer. The old one is 6 years old and does not work very well. The new one would have a psi of 4000 with attachments for cleaning the pool deck, sidewalks, etc. The cost is $1700. Beryl Simonetti moved that we allow this expenditure. The motion was seconded and passed 10-0.

Hurricane shutters: Jeff Friedman spoke with Keith Carroll and found that if we had hurricane shutter s in the clubhouse, our insurance would be reduced by $3083 this year and 31% every year hereafter. Jeff got proposals from seven companies and recommends using Gulfstream Aluminum and Shutter Corporation. Their bid was the lowest - $7630. This price includes all parts, labor, taxes, engineering and permitting fees. Gail Gunther made a motion to accept this proposal and get the hurricane shutters. The motion was seconded and passed 10-0.

Gail moved to have the next t scheduled CMI meeting. In October. The motion was seconded and passed 11-0.

Don Voss moved to adjourn . There was a second,; it was accepted and the meeting adjoined at 11:17 A.M.

Respectfully submitted,

Donna Barry, Secretary

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COLONNADES BOARD OF DIRECTORS MEETING MINUTES

                                                Tuesday, March 30, 2010

                                                Colonnades Clubhouse

The regular CMI Board meeting was called to order by President, Russ Bercier at 10:30 A.M. with the roll call of the board of Directors: Delegate #1- John DeGrandis,   Delegate #2- Jim Nixon, Delegate #3- Gale Gunther, Delegate #4 Diana Malloy, Delegate #5- Michael Oyler, Delegate #6- Arlene Stallings, Delegate #7- Don Voss, Delegate #8- Herb Conover, Delegate #9- Russ Bercier, Delegate #10- Alternate Alan Lorenger, Delegate #11- Richard Haggblag. Manager, Jeff Friedman was present.

A quorum was established.

Richard Haggblad moved that we dispense with the reading of the minutes of the February 24, 2010 meeting. The motion was seconded by Gale Gunther and approved as presented.

REPORT OF OFFICERS

President, Russ Bercier, reported that the storage shed in the boat yard needs repair.    Russ asked for $1800-$2500 that would be needed for the repairs. Gale Gunther moved that up to $2500 be allocated for this project. Jim Nixon seconded the motion and the motion passed 11-0.

Dan O’Brien, Treasurer, distributed the budget report (attached). Gale Gunther moved to accept the budget report. John DeGrandis seconded the motion and it carried 11–0.

STANDING COMMITTEE REPORTS

Landscaping committee: It was recommended that due to the unseasonably cold weather, new planting should be done in the fall. The hard cut will be done in April and all Associations should put in a work order for any special requests.

It is recommended that we stay with Floridascapes. The contract for 2010-2011 is $47536 which is a 3% increase. Jim Nixon moved that we accept this contract. The motion was seconded by Diana Malloy and passed 11-0.

Pool: Ted Grabiak reported that all is well with the pool.

Clubhouse: Bunny Evans reported that the new umbrellas were purchased for the pool deck. They were installed by Joe and are now in use.

Dock: Bill Phelan announced that the annual fishing tournament will be held on Saturday, April 3 and the fish fry will be held on Sunday, April 11. There will be a dock work day on Thursday, April 8. The boat yard is to be resurfaced this week and the striping will be done next Monday.

A letter was sent to all boat owners who did not have proof of insurance on record at the office. A second letter will be sent to all those who have not yet complied. There is a requirement that boat owners have insurance and a copy of such should be on file in the office.

Arlene Stallings requested that a ladder be replaced on the C dock. It was suggested that this might be done on the work day.

Recycling of fishing lines was discussed.

CONTRACT APPROVAL:

            The cost of the contract for Berger, Toombs, Elan, Gaines & Frank Associates for the 2010-2011 year is $11,200. They are the auditors that prepare the reviews, tax returns and end of the year financial reports for CMI and the Associations. Gale Gunther made a motion to accept the contract; there was a second and the motion passed 11-0.

            Tru-Green does the outside spraying for $6000. Jim Nixon moved to accept this contract; there was a second and the motion passed 11-0.

UNFINISHED BUSINESS

CMI-Association contract: The committee reconvened on March 24 to consider the suggestions submitted by Association 4 and 6. Two additional sentences were added to the insurance paragraph 4.7. The additional sentences read “Insurance proceeds attributable to the recreation area and facilities are under the control of CMI. Any insurance proceeds attributable to the common elements of any association condominium are in no way under the control of CMI but are conveyed directly to the associations.” The paragraph (4.12) on apportionment was left unchanged. The committee is willing to leave the wording of the old document in place. Donna Barry, chairperson of the committee, met with Arlene Stallings (Assn. 6) and Diana Malloy (Assn.4) to discuss the revisions. Their acceptance or rejection will be forthcoming at the April CMI meeting.

Summer pool rules: Ray Barry and his committee prepared rules for the summer use of the pool. (Attached) Gale Gunther made a motion to accept the rules as presented. The motion was seconded by Arlene Stallings and passed 11-0.

NEW BUSINESS

Procedure for hiring a manager: Don Voss moved that the executive board appoint a screening committee to interview prospective candidates. This committee would submit one candidate to the executive board for approval. The executive board would present their recommendation to the CMI Board for final approval. The motion was seconded and approved 11-0.

Employee benefits: The policy for vacation, sick days and holidays was presented. (Attached) There was much discussion concerning comp time. The subject was tabled until the next meeting. Jeff Friedman was asked to look into the legality of the matter.

Meeting schedules: It was decided to hold the Executive Board meeting on the third Tuesday of the month at 10:30 A.M. The CMI meeting will be held on the fourth Tuesday of the month at 10:30 A.M.

Budget vote: Dan O’Brien presented the 2010-2011 budget (attached) and moved that it be accepted. Gale Gunther seconded and the budget was approved 11-0.

The meeting was adjourned at 12:01 P.M.

Respectfully submitted,

Donna Barry, Secretary

******

COLONNADES SOCIAL CLUB MINUTES

FEBRUARY 18, 2010

President, Caro Baumgarten, called the Social Club monthly meeting to order at 7:00 P.M. Thirty one members were present. The minutes from the January 21, 2010 meeting were read. Diana Malloy moved that the minutes be approved. Approved. Caro Baumgarten presented the Treasurer’s report as given to her by Fred Wrather. The total assets are $2221.73 and the treasurer’s report is attached.

New Business

All committees responsible for activities are asked to hold sign up after 10:30 AM on Tuesdays due to the clubhouse cleaning schedule.

Committees that sponsor a party are asked to fill out the Social Club report after the party.

Committees are asked to put up smaller posters announcing the events. Space is limited on most bulletin boards.

The Soundsations will present a concert on February 25 at 2:00 PM. The charge will be $2.00 per person and the money will be donated to a charity that is providing aid for Haiti.

The Care Group Breakfast will be on February 27 at 8:00-9:30.

The golf event will be March 22 at Island Pines Golf Course. The shotgun start will take place at 3:00. The dinner and golf will cost $30.00 and the dinner alone will be $9.00.

The ethnic party will take place on March 27. Chris Grosse explained we would be asked to display our heritage. You may dress in costume or present your heritage in another way. You are asked to bring a dish representing the country of your ancestors. Mary Lynne Havey and Margaret Klein will co-host this event.

Beverly Craft reminded members that they should not park in front of our neighbor’s driveway or garbage can when attending events at the clubhouse.

Adjournment was called for by Donna Barry. Refreshments were served by Colette Simcox.

Respectively presented,

Beverly Craft, Secretary

February 25, 2010

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COLONNADES BOARD OF DIRECTORS MEETING MINUTES

Wednesday, February 24, 2010

COLONNADES CLUBHOUSE

The regular CMI Board meeting was called to order by President, Russ Bercier at 10:00 AM with the roll call of the Board of Directors. Alternate Delegate#1- Mona Whitten; Delegate#2- Jim Nixon; Delegate#3- Gale Gunther; Delegate#4- Diana Malloy; Alternate Delegate#5- Dan O’Brien; Alternate Delegate#6- Arlene Stallings; Alternate Delegate#7- Fred Wrather; Delegate#8- Vernon Bowen; Delegate#9-Russ Bercier; Delegate#10-Beryl Simonetti; Delegate#11- Richard Haggblad.

A quorum was established.

Beverly Craft read the minutes of the 1/26/10 meeting. The minutes were corrected as follows: The dock committee is reapplying for a space on the east side of I dock. Gale Gunther moved that the minutes be approved as corrected. Fred Wrather seconded the motion. Approved: 11

REPORT OF OFFICERS

Russ Bercier, President, reported that certain associations needed to file an annual report with the state. The annual fee may have been paid but a report needs to be attached with the check.

Dan O’Brien, Treasurer, presented the Treasurer’s report that is attached and that was distributed. He distributed a projected CMI budget for 2010-11 with a time table. He asked each association to sign up to meet with the insurance agent, Rick Carroll, on March 11 and 12. State income taxes are due on March 15 and federal tax on April 1. Fred Wrather moved to accept the Treasurer’s report for audit. Gale Gunther seconded the motion. Approved: 11

STANDING COMMITTEE REPORTS

Ted Grabiak reported that everything was fine at the Pool. Several new umbrellas have been put in place.

Bill Phelan, the Dockmaster, stated that the surveyor report had been sent to the EPA and that we were waiting for the response. Letters are being sent to the boat and storage yard renters who have not provided insurance forms to the office. All owners who rent space on the dock or in the storage yard must have insurance. Plans are being made for the fishing tournament, dock work day, and the fish fry. New lights are being placed on the dock.

UNFINISHED BUSINESS

CMI-Association contract

President Russ stated that after he receives a letter from Association #8 he hopes the CMI-Association committee with reconvene to prepare the document for signing.

The new and secure Association mailboxes have been installed in the entrance area. They have reduced the traffic coming into the office.

The Executive Board has been searching for a new manager. A resume’ will be placed in the delegates mailboxes.

NEW BUSINESS

Ray Barry, chairperson, of the Rules Committee will have the definite rules for the summer use of the pool at a future meeting. Pets are not permitted on CMI property. The office will send a letter to any owner who is not complying with this rule. Each association may have their rule for their property. Please keep pets off the property of associations that do not permit pets. The Board of Directors has asked that owners follow the hours for the clubhouse that are listed in the CMI rules. The hours of 8:00 AM to midnight daily will be posted on the doors.

The Executive Committee has recommended that since the cost of security cameras is extremely above the loss that has been occurred for the items removed from the clubhouse we should drop the idea of security cameras for the clubhouse.

Russ disturbed a timeline and a step by step method of conducting Association elections. This form is only a suggestion but the office hopes this will help Associations with the election process.

ADJOURNMENT

Gale Gunther moved to adjourn at 11:05. Dan O’Brien seconded the motion.

Respectfully submitted,

Beverly Craft, Assistant Secretary

March 1, 2010

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        CMI EXECUTIVE BOARD MINUTES

Date:   February 17.2010

Time:   10:00 A.M.

Place:   Colonnades Clubhouse Library

The CMI Executive Board was called to order by President, Russ Bercier. The following members were present: 2^nd Vice President Richard Haggblad, Treasurer Dan O’Brien, Secretary Donna Barry. 1^st Vice President, Jim Nixon, was absent. A quorum was established. The proposed agenda was posted on the clubhouse bulletin board on February 15, 2010 as required. It was also placed in the mail boxes for the CMI delegates.

There was a correction to the minutes of January 19, 2010. Under the dock committee report the words “year tax” was replaced with “lease fee: Richard Haggblad moved to accept the minutes as amended. It was seconded by Dan O’Brien. Approved.

OFFICERS REPORTS

Treasurer, Dan O’Brien reported that we are still $18000 under budget. Dan also reminded everyone that taxes are due April 1^st and should be acted upon promptly. Rick Carroll will be at the Colonnades on March 11^th and 12^th. Each Association should sign up for a time slot with Gail Russell.

President, Russ Bercier, reported that the sign up for social events during the 10 to a 11-time slot, interferes with the cleaning crew. Russ will alert Caro Baumgarten and this item can be discussed at the Social Club meeting.

STANDING COMMITTEE REPORTS

Dock Committee: Bill Phelan reported that the newly developed proposed map has been submitted to the DEP. Bill feels that the DEP was impressed and liked what they saw of our plan. We may need a waiver from the house next to Association 11. Our fee has been paid and we now await a response from the DEP.

The fish tournament has been postponed due to cold weather. A new date will be forthcoming.

All boat owners should submit an up to date insurance policy for their boat to the Colonnades office.

Rules Committee: Ray Barry reported that the committee has written some tentative sets of procedures for the use of the pool by non- residents. Ray will give Russ a draft to be presented at the CMI meeting, but no action will be taken at this time.

UNFINISHED BUSINESS

CMI-Association Document: Association eight has not yet submitted their suggestions for the document: therefore the committee will not reconvene until this data is received.

Mail trays and half-door: The new mail trays are now installed and all Associations should have a key to access their box. Each Association should now feel that its mail is private and secure. The half- door has eliminated the congregation in the office.

Up date on Manager Search: Thirteen resumes were received and read. From this group, six candidates were interviewed. The committee trimmed the number of applicants to three who were to be interviewed for a second time on Wednesday, February 17. A decision will be made shortly.

NEW BUSINESS

Security cameras: The need for security cameras was discussed. The cost versus the risk seems out of line. The Board recommends that we do not purchase security cameras at this time.

ADJOURNMENT: Dan O’Brien moved that the meeting is adjourned and it was seconded by Richard Haggblad. The meeting adjourned at 10:40 A.M.

Respectfully submitted,

Donna Barry, Secretary

****

            COLONNADES BOARD OF DIRECTORS MEETING MINUTES

                                                Tuesday, January 26, 2010

                                                Colonnades Clubhouse

The regular CMI Board meeting was called to order by President, Russ Bercier at 9:30 A.M. with the roll call of the board of Directors: Alternate Delegate# 1 Mona Whitten    #2- Jim Nixon, Delegate#3- Gale Gunther, Delegate#4 Diana Malloy, Alternate Delegate#5- Dan O’Brien, Alternate Delegate #6- Arlene Stallings, Delegate#7- Don Voss, Delegate#8- Vernon Bowen, Delegate#9- Russ Bercier, Delegate#10- Beryl Simonetti, Delegate#11- Richard Haggblad

A quorum was established.

Dan O’Brien moved that we dispense with the reading of the minutes of the November 24, 2009 meeting. The motion was seconded and approved as presented.

REPORT OF OFFICERS

President, Russ Bercier, passed out each Association’s insurance appraisal. A general appraisal for the entire Colonnades was also distributed. This information should be kept on file in each Association.

Russ announced that the standing committees would be chaired by the current volunteers.

                        Dock: Bill Phelan

                        Clubhouse: Bunny Evans

                        Pool: Ted Grabiak

                        Landscaping: Bernie Craft

We will move ahead without an insurance committee at this time. The committee, headed by George Gunther, worked hard to find the best rates. After two years the decision was to stay with Keith Carroll .

The time for the Executive and CMI Board meetings will be at 10:00 A.M. on the third and fourth Wednesday of the month.

Russ also announced that the job of maintaining the Web site would be taken over by Gail Russell in the office. Donna Mitchell will load the software necessary and help Gail to become proficient with the duty.

Association five has requested permission for Gail Russell to do work for their Association. There is no problem with this as long as the work is not done on CMI time.

Treasurer’s report is attached to these minutes. Gale Gunther moved to accept the report and it was seconded by Jim Nixon. Motion passed.

STANDING COMMITTEE REPORTS

Clubhouse: Bunny Evans reported that the flowers that were taken from the display at the CMI entrance have been replaced. The cost was $250. A police report was made; the police recommend using the surveillance camera that is present in the library. Russ asked that John DeGrandis look into the matter of camera surveillance.

Pool: Ted Grabiak reported that the heater for the pool does not work when the temperature falls into the 30-degree range. For this reason, the heater was shut off during the cold spell. It is now up and running again.

Dock: According to the DEP we are not in compliance with dock leasing. After meeting with DEP in October, the dock committee hired its own surveyor at a cost of $6000. The committee is trying to accommodate all the boats we presently have plus planning for the future. The committee is not applying for space on the I dock. The one boat that is presently there will be moved to H dock. The document that will be presented to the DEP is requesting more space. Lease cost will be increased, but the cost will be borne by the boaters. Bill Phelan also reminded boaters that they need to update their insurance. Insurance companies will forward this information directly to the CMI office upon request.

UNFINISHED BUSINESS

A. The CMI- Association contract is still in limbo. The committee is waiting for a reply from Association 8 at which time it will reconvene to consider the suggestions from Association 4, 6 and eight.

B. Mail trays for the office have been ordered and should be here within two weeks. Each Association will get a key for its mail box which will be accessible from outside the office. The half door will be installed shortly. The reason for these changes was twofold: increased security for the office and to limit interruptions to the office staff.

C. Dan O’Brien sent a letter to the Condo Job Recruiting Service requesting resumes from interested parties. Dan included a brief description of our requirement and detailed major responsibilities, required skills, etc. Resumes have been received and interviews have been scheduled.

NEW BUSINESS

A. Russ distributed a new list of rules for the sauna and pool. Gale Gunther made a motion to included this list of rules with the pool rules already in force. Jim Nixon seconded and the motion passed unanimously.

B. Russ broached the subject of the use of fines for rule enforcement. The issue of fines is contained in the last rule listed in this year’s directory. First and second notices would be sent before imposing fines. Much discussion followed: the owner should be fined not the tenant; publish reminders to owners before summer begins, hire a security person for summer weekends; if alcohol is involved, the police should be called; there should be a sign up a book at the entrance to the pool; guests should register at the office. It was decided to reassemble the rules committee to address the issues and suggest a realistic solution. Ray Barry will chair the committee with members Bunny Evans and Richard Haggblad. Another issue that was addressed is that the screening process for new owners and renters should be followed as directed in the documents. Dan O’Brien knows a person whom he will invite to the next meeting to address CMI on this matter.

C. Dan O’Brien sent letters to contractors for bids for the 2010-2011 year. The letter is attached.

D. A budget time line was created by Dan O’Brien to give Associations assistance with their budget preparation. Each Association received a copy. Copy is attached to these minutes.

7. ADJOURNMENTRichard Haggblad moved to adjourn and was seconded by Jim Nixon. The meeting was adjourned at 10:45 A.M.

Respectfully submitted

__________________

Donna Barry, Secretary

**********

CMI EXECUTIVE BOARD MINUTES

Date:   January 19, 2010

Time:   9:30 A.M.

Place: Colonnades Clubhouse Library

The CMI Executive Board was called to order by President, Russ Bercier. The following members were present: 2^nd Vice President Richard Haggblad, Treasurer Dan O”Brien, Secretary Donna Barry. 1^st Vice President Jim Nixon was absent. A quorum was established. The proposed agenda was posted on the clubhouse bulletin board on January 15, 2010 as required. It was also placed in the mailboxes for the CMI and Executive Board members.

Dan O’Brien moved that the November 17,2009 minutes of the Executive Board be accepted as posted. Richard Haggblad seconded the motion. Approved.

OFFICERS REPORTS

President, Russ Bercier, reported the Association 5 wants to hire Gail Russell to be their secretary. It is acceptable as long as Association 5 does not use Gail on CMI time for this job.

Russ also reported that Donna Mitchell wishes to retire from her position as the maintenance person for the CMI website. Russ presented three options: 1) find another person to do the job, 2) assign the job to Gail Russell, 3) disband the website. After discussion it was decided to have Gail take over the duty of maintaining the website. Procedures will be developed to facilitate the job.

Treasurer, Don O’Brien stated that we are $18000 under budget. He will give a complete report at the CMI meeting next week.

2^nd Vice President, Richard Haggblad, asked about the condo appraisals. Russ said that the information will be distributed at the CMI meeting.

STANDING COMMITTEE REPORTS

Dock committee: Bill Phalan spoke to the problem with DEP and our compliance. The dock committee hired its own surveyor and who will produce plans asking for more area. It was be an increase in size to accommodate all the boats we have at the present. At the present we pay $4800 a year tax which will probably increase $1000 for 1000 more feet. The committee is also looking at new lighting and asphalt for the boat yard.

Clubhouse committee: Bunny Evans reported that flowers are missing from the arrangement at the front door of the Clubhouse. They will be replaced. The police have been called concerning incidents at the pool. The police suggest that we might want to consider security cameras.

   UNFINISHED BUSINESS

A CMI-Association Contract. Association 4, 6, and 8 have not yet signed on to the revised contract. Association 4 and 6 have responded in writing with their objections and suggestions. Association 8 is expected to respond this week. Once these suggestions have been received, the committee will reconvene and consider the ideas. Until such time as the new contract is accepted, the old CMI-Association contract will remain in force.

B. Mail trays/ half doors: The new door is here in the Clubhouse office. Evan Evans will make the cut to create the half door and it will then be installed. Bill Phalan has volunteered to assist. The mail trays will be here in a few weeks and will be installed at that time. New office procedures will be established after the completion of these jobs.

C. Update on manager search: Russ has been evaluating the position for several months. A letter has been sent to an agency that fills manager positions. CMI is not charged for this service. We are getting into the busy season when contracts, budgets, etc. need to be addressed and a manager needs to be hired. The search will continue as resumes are submitted..

NEW BUSINESS

A. Sauna Rules: Rules have been established for the use of the sauna. The list will be presented at the CMI meeting on January 26^th.

B. Fines: Russ presented the idea of imposing fines for transgressions of rules. The Condominium Act gives associations limited fining authority as a tool in the enforcement process.

C. Bids for new contracts: If there is to be a new contractor, then three bids are necessary. If the existing contract is being used, there is no need for bidding.

D. Renters and guests: The discussion on fines to enforce rules covered this topic.

E. Budget time line: Russ asked Dan O’Brien to create a time line for budget development. Dan will get a rough copy together for the next meeting.

ADJOURNMENT

Richard Haggblad made a motion to adjourn. Dan seconded and the meeting was adjourned at 10:45A.M.

Respectfully submitted,

_________________________

Donna Barry, Secretary

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COLONNADES SOCIAL CLUB MINUTES

JANUARY 21, 2001

Past President, Russ Bercier, called the Social Club monthly meeting to order at 6:30 P.M. Thirty members were present. The meeting was turned over to the new presidents, Dick and Caro Baumgarten. The minutes from the November 20, 2009 meeting were read and corrected. Donna and Ray Barry are the Vice Presidents. Nancy Landis moved that the minutes be approved as corrected. Approved. Past Treasurer, Colette Simcox, gave the Treasurer’s report. The total assets are $2074.41 and the treasurer’s report is attached. Dick and Linda Hutchinson audited the monies for the past year and the monies were turned over to the new Treasurer, Fred Wrather. Pat Bercier moved the treasurer’s report be accepted for audit. Donna Barry seconded the motion. Approved. Ray Barry moved that the approved cost of the television purchased in November be increased from $1200. to $2007.48. Fred Wrather seconded the motion. Approved. The increase in price was due to the fact that a flat screen and LCD set was purchased. The old and new board members were consulted before this purchase was made. All televisions in the clubhouse are available to all members as long as another event is not scheduled.

New Business

Russ Bercier displayed the new Bose sound system and I-Pod for the members. The cost of this system was approximately $1400. Russ Bercier moved that the usage of the sound system be restricted to Social Club functions, CMI functions, and special approved functions. Rita Klein seconded the motion. Approved. The approval will be made by the Board of Directors. Ray Barry was assigned the duty to monitor the use of the new sound system.

The golf outing will be held at the course that was used last year. Committees planning parties are asked to attempt to have a profit of one dollar for each person attending to be returned to the Social Club treasury. Pat and Russ Bercier have agreed to serve as three year directors for the Board of Directors.

Donna Barry moved to reconsider the starting time for future social club meetings and change the time from 6:30 to 7:00 P.M. Beryl Simonetti seconded the motion. Approved. Colette Simcox and Donna Barry will be the hostesses for the February 18 meeting.

Julie Oyler reminded the members that the Valentine party will be held on February 13. Music by Denny and catered by Capone’s.

John King suggested that the memorial money donated for Frank Sheldon be used for a poker card table.

Adjournment was called for by Lois Richards and Fred Wrather. Refreshments were served by Julie Oyler and Lois Vymola.

Beverly Craft moved to reconsider the motion to adjourn in order to conduct additional necessary business. Donna Barry seconded the motion. Approved. Beverly Craft moved that the following signatures will be placed on the signature cards at the Oculina Bank for the Social Club account: Caro Baumgareten, Fred Warther, Donna Berry, and Arlene Grabiak. The motion was seconded by Russ Bercier. Approved.

Respectively presented,

Beverly Craft, Secretary
January 25, 2010

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CMI EXECUTIVE BOARD MINUTES

Date:   November 20, 2009

Time:   9:30 A.M.

Place: Colonnades Clubhouse Library

The CMI Executive Board was called to order by President, Russ Bercier. The following members were present: 1^st Vice President Gale Gunther, 2^nd Vice President Richard Haggblad, Secretary Donna Barry, Assistant Treasurer Fred Wrather.

A quorum was established. The proposed agenda was posted on the clubhouse bulletin board on November 15, 2009 as required. It was also placed in the mail boxes for the CMI delegates.

Gale Gunther moved that the October 20, 2009 minutes of the Executive Board be accepted as posted. Fred Wrather seconded the motion. Approved

OFFICERS REPORTS

Fred Wrather will give the treasurer’s report at the CMI meeting on Tuesday, November 24. 2009.

STANDING COMMITTEE REPORTS

LANDSCAPING: Bernie Craft reported that the flower beds in front of the Clubhouse need to be replanted. More sod is needed; periwinkles do no last through the winter. Bernie is getting a price from the landscaper for planting winter and summer flowers. Color is desired for both seasons. Joe will attend to the trees around the pool that produce the berries that mess up the pool area. Fred Wrather asked that bushes be trimmed at the intersection of Colonnades and Commodore. It’s difficult for the motorists. Bernie said that Joe know of the situation and was going to take care of it.

CLUBHOUSE: Bunny Evans reported that Direct TV has been installed in the Clubhouse. There are four stations and Bunny will give a complete report at the CMI Meeting on Tuesday. Bunny also reported that two of the umbrellas are broken beyond repair. It was decided to purchase replacements if a good sale came along. She will work on this.

Dock: Mike Oyler reported that the EPA has informed us that we have code violations. It concerns the overhangs of some boats beyond the pilings and the impact on the sea grasses. Bill Phelan and Mike spoke with a licensed surveyor who is familiar with the codes and the deed. He is going to get information from the DEP and put into writing what are our options.

UNFINISHED BUSINESS

A. The CMI- Association Agreement has still not been signed by Associations 4,6 and 8. These Associations have been asked to put in writing any changes they wish to see in the new document. Association 6 has responded and the Board awaits responses from the other two associations.

B. Any Association which wants the mulch for their property should submit the request to the office. The deadline is Tuesday, November 24, 2009.

C. New mail trays for Association business are to be installed. Russ did the legwork and the Board recommends that we purchase the mail trays for $1000. A half door is to be installed at the office and the price on that is about $250. Joe and Evan Evans will do some carpentry work that will be needed for the installation.

D. Russ if working in the office evaluating the job for which the Manager is responsible. Right now we are not actively working on a replacement for George Jerman. When it is determined exactly what is needed, the 3 step process discussed at the last meeting will be implemented.

NEW BUSINESS

A. All Associations are asked to update their folders for the real estate agents. The agents need this information for prospective clients looking to purchase in the Colonnades.

B. The sign up sheet for bank signatures is available in the office. The date for this service is December 3, 2009.

C. The prices for keys, copies, and faxes is posted on the CMI bulletin board. It is the recommendation of the Executive Board that the price of copies be changed to 10 cents.

D. The NFL Ticket/ Direct TV purchase will be further explained at the CMI meeting on November 24, 2009 by Bunny Evans.

E. The deadline for any changes to the directory is Tuesday, November 24, 2009.

F. Since there is only one applicant for each position on the board, it is not necessary to have an election. The slate will be presented at the CMI meeting. Since neither the Secretary not the Assistant Secretary will be present at the CMI meeting, it was decided the make Gail Russell the Assistant Secretary for the meeting on November 24, 2009.

ADJOURNMENT

Gail made a motion to adjourn and Fred seconded the motion. The meeting was adjourned at 10:15 A.M.

                                                            Respectively submitted,



                                                            Donna Barry, Secretary

Dated November 20, 2009

******

COLONNADES SOCIAL CLUB MINUTES

PLANNING MEETING

November 20, 2009

President, Russ Bercier, called the Social Club monthly meeting to order at 6:30 P.M. Thirty one members were present. The minutes from the March 19, 2009 meeting were read. Caro Baumgarten moved that the minutes be approved. Ray Barry seconded the motion. Approved. Treasurer, Colette Simcox, gave the Treasurer’s report. The total assets are $4,254.85 and the treasurer’s report is attached. Pat Bercier moved the treasurer’s report be accepted for audit. Dick Baumgarten seconded the motion. Approved.

New Business

Dates were set for the activities for the coming year and the members accepted positions as chair people. The following list was decided:

Social Club members meetings will be on January 21, February 18, and March 18 at 6:30. The following people will plan the refreshments: 1/12 Julie Oyler, 2/18 Colette Simcox, and 3/18 George and Anamaria Zerdian .

The trim a tree pizza party will be December 7 at 4:00.

On January 23 there will be a picnic chaired by Jan & Chuck Woodworth, Bob & Ann June Schuman, and Pat & Russ Bercier.

On February 13 the Valentine Party will be chaired by Julie Oyler, Lois Vymola, Donna & Ray Barry.

Chris Grosse, Mary Lynne Havey, and Margaret Klein will chair a party allowing members to represent their genealogical origin on March 27.

The three breakfasts will be held on January 30 by the tennis club, February 27 by the Care Group, and March 20 by the Social Club Executive Board.

Dan O’Brien will host the Super Bowl party and the Men’s Monday night club at the clubhouse. The Men’s group meets at 7:00.

The music system check out procedure needs to be determined.

Bunny Evans discussed the NFL ticket being provided at the clubhouse on Sunday evenings. There is a possibility of four hook ups. Bunny was able to get our service for $199. Bunny Evans moved that the Social Club invest not more than $1200 in a 50 inch or more flat screen panel HD television to be placed on the wall in the clubhouse. Donna Barry seconded the motion. Approved by the membership. Chris Grosse volunteered to search into the best possible deal. The cost should include the installation and service contract.

The new officers for the year 2010 are the followings: Co Presidents – Caro & Dick Baumgarten and Ray & Donna Barry, Secretary – Beverly Craft, and Treasurer – Fred Wrather. Russ asked for six volunteers to serve as directors as called for in the by-laws.

November 24 is the deadline to enter numbers for the new Colonnades directory. Beverly stated that the cost is to be determined. Members present signed for directories and a sign-up sheet will be posted in the clubhouse after December 1. The CMI rules will be included in the directory. The Entertain Book is available from Eileen O’Brien and Linda Hutchinson. The club makes a $10. profit on each book.

We are looking for people to help Richard Haggblad and Dan O’Brien with bingo starting in January.

Adjournment was called for by Ray Barry and George Zerdian. Refreshments were served by Dick Baumgarten.

Respectively presented,

Beverly Craft, Secretary

November 23, 2009

*******

COLONNADES BOARD OF DIRECTORS MEETING MINUTES

Tuesday, October 27, 2009

COLONNADES CLUBHOUSE

The regular CMI Board meeting was called to order by President, Russ Bercier at 1:30 PM with the roll call of the Board of Directors. Delegate#1- John DeGrandis; Delegate#2- Jim Nixon; Delegate#3- Gale Gunther; Delegate#4- Diana Malloy; Delegate#5- Julie Oyler; Delegate#6- Alternate Arlene Stallings; Delegate#7- Fred Wrather; Delegate#8- Alternate Vernon Bowen; Delegate#9-Russ Bercier; Delegate#10-Beryl Simonetti; Delegate#11- Alternate Colette Simcox.

A quorum was established.

Beverly Craft read the minutes of the 4/28/09 meeting. Fred Wrather moved that the minutes be approved as read. Julie Oyler seconded the motion. Approved: 11

REPORT OF OFFICERS

Russ Bercier, President, informed the Board that our manager, George Jerman, resigned on September 15 effective on October 15. The Executive Committee will be looking for a replacement. The office will now be open from 9:00 – 1:00.

Dan O’Brien, Treasurer, presented the Treasurer’s report that is attached. John DeGrandis moved to accept the Treasurer’s report. Jim Nixon seconded the motion. Approved: 11   Dan stated that he was available to answer any questions from the Board.

STANDING COMMITTEE REPORTS

Bunny Evans reported for the Clubhouse. The clubhouse report is attached. The committee is working on obtaining mats for the men’s restroom.

Ted Grabiak reported on the Pool. Ted and Joe Boggess have been working on maintaining the pumps for the coming season. One pump was repaired and was under warranty.

Bill Phelan, the Dockmaster, stated that the dock committee will meet November 4 at the clubhouse at 7:00 PM. There are ten slips available. Arlene Stallings asked that a ladder from the water be installed on the dock in front of Association #6.

Russ asked that the Landscaping committee look into buying a new tree for the neighbor next to the pool walkway. The neighbor will remove the present tree and we will supply a new tree. The committee should recommend the replacement tree. The flowers in the beds in front of the clubhouse need to be replaced.

UNFINISHED BUSINESS

CMI-Association contract

President Russ suggests that a letter be sent to the three associations that did not sign the CMI-Association contract asking them to forward their suggestions to the office on the wording of the contract that they would be willing to sign. He hopes the Contract committee will then meet to consider the rewording. Diana Malloy stated that Association #4 President did not understand what he was signing so Russ asked that he write a letter to the office stating his position.

Apportionment

A letter has been received from Association # 4 concerning CMI apportionment of expenses. The letter was distributed to the Board of Directors. Apportionment for expenses is now divided by 250 units. Colette Simcox moved that the Board drop the apportionment issue and that the apportionment method remain as it is at present with the division for expenses between 250 units. Beryl Simonetti seconded the motion. Yes vote was Associations # 1, 2, 3, 5, 7, 8, 9, 10, and 11. No vote was Associations # 4 and 6. Motion approved: 9 to 2.

Election Status

Russ disturbed a timeline and a step by step method of conducting Association elections. This form is only a suggestion but the office hopes this will help Associations with the election process.

NEW BUSINESS

Arlene Stallings moved that we grant Gale Russell, our office Secretary, a salary increase of $20 per week and Joe Boggess, our maintenance man, a salary increase of $26 per week. Vernon Bowen seconded the motion. Yes vote was Associations # 1,2,4,5,6,8,9, and 10. No vote was Associations # 3, 7, and 11.Motion approved: 8 to 3.

New and secure Association mailboxes are being investigated in the office area. They will be accessed from outside the office area. The cost for this change will be brought to the Board after the information is obtained.

The CMI Executive Board November meeting will be held on November 20 at 9:30. The November CMI Board meeting will be held on November 24 at 1:30. Any CMI Board number one delegate who wishes to run for a CMI Board office should present a letter of intent to the CMI office by November 19. Any Association Board member who wishes to run for the Secretary or Treasurer positions must also present a letter by November 19.

Russ will create a Rules Committee to study the pool rule violations which seem to occur in the summer.

Gale Gunther moved that the $100 donation for the clubhouse use be returned to the Pritchard’s. Beryl Simonetti seconded the motion. Approved: 11. The air conditioning was not available for their gathering. There may be a change in the availability of the key for the air conditioning room.

Julie Oyler moved that the non refundable donation for use of the clubhouse by an owner be changed from $100 to $25 and that the refundable damage charge remain at $200. Fred Wrather seconded the motion. Yes vote was Associations # 1, 2,3,4,5,6,7,8, and 11. No vote was 9 and 10. Approved: 9 to 11.

Fred Wrather moved that an appraisal service agreement be signed with J.R. Frazer to appraise all Colonnades property for the cost of $800. Gail Gunther seconded the motion. Approved: 11 The cost will be paid from the CMI funds.

All Board members were given a copy of the Colonnades directory page for their association. Please make any corrections and check with the unit owners concerning releasing their telephone numbers. The corrected sheets should be returned to the office by November 12. The directories will be sold by the Social Club.

The Enjoyment books are available from Eileen O’Brien for $35. The profits will go to the Social Club.

Russ distributed an email from Don Voss concerning work to be done on the dock where his boat is docked. The letter will be addressed by the dock committee at the November 4 meeting.

Russ asked all associations to bring their covenant documents, rules and regulations, frequently asked questions (FAQ) document, financial statements, yearly budget, and additional documents needed for rental or sale of a condo up to date. The office has a folder for each association and must have these items if a realtor needs to obtain them. The State Law requires that a new owner must be supplied the certain documents and each association may have their own requirements. The office must have legible copies in order to reproduce these documents. There is a charge to have these documents reproduced.

Russ distributed a paper concerning participation in the mulching program. Please return the paper for your association to the office by November 10, 2009, if you wish to participate.

ADJOURNMENT

Jim Nixon moved to adjourn at 3:30 PM. John DeGrandis seconded the motion.

Respectfully submitted,

Beverly Craft, Assistant Secretary

October 28, 2009

***************

CMI EXECUTIVE BOARD MEETING MINUTES

Date: October 20, 2009

Time: 1:30 P.M.

Place: Colonnades Club House

The CMI Executive Board meeting was called to order by President Russ Bercier. The following members were present: 1^st Vice-President Gale Gunther and Treasurer Dan O’Brien. A quorum was established. The proposed agenda was posted on the Clubhouse bulletin board on October 15, 2009 as required. It was also placed in the mail boxes of all the CMI delegates.

Dan O’Brien moved that the April 24, 2009 minutes of the Executive Board meeting be accepted as posted. Gale Gunther seconded the motion. Approved.

The resignation of the Manager was discussed and a 3 step process for his replacement will be suggested to the Board of Directors:

1) Word of mouth to Condo’s in the area

2) Seek a contractor to work directly for the Board

3) Engage firm that supplies Management support

It will be announced that office hours will be from 9:00 A.M. until 1:00 P.M. Monday through Friday until further notice.

TREASURERS REPORT

The budget actuals to date are on target and the landscape is underrunning because of the lower priced contract negotiated with Florida Scapes.

The reserve CD will roll over at Chase and the Ruth Taylor Trust CD was changed from a money market to a CD at Occulina Bank.

A bond of $250.00 was paid to avoid a $12,000 deposit at Fort Pierce Utilities. The $2,850 deposit will be refunded to CMI.

Pool Report:

Ted Grabiac reported that the pool heaters were activated and 1 of 4 heater motors has a switch issue. The motor and impeller for the water recycling will be installed after the impeller is received. The solar system and the three working motors should keep the pool over 82 degrees.

Clubhouse report:

Bunny Evans reported that 8 new replacement chairs had been purchased for the pool and the non slip mats have been installed in the ladies restroom and the shower area. She will order for the men’s restroom.

Unfinished Business:

The Association/CMI agreement has been signed by all associations except 6 and 8. They will be requested to sign the agreement or submit rewording that would make it acceptable to them.

The Club House rental policy and fees needs review and a refund for the Prichard’s will be recommended due to lack of air conditioning on the day of their party.

Updates to the Association “black books” will be given to all Board members.

The subject of appraisals for CMI and the Associations will be discussed with the Board.

Colonnades telephone directories will be given to each delegate for updating. The Social Club will sell the updated directories in November.

An E Mail from Don Voss requesting $600 to $800 for strips on his dock will be forwarded to the Dock Committee for a recommendation.

The issue of apportionment for Landscaping expenses was discussed and it was agreed to renew the discussion at the Board meeting.

The November CMI Executive Board Meeting will be on Friday. November 20, 2009 at 9:30 A.M. in the Library. The CMI Annual Meeting will remain on Tuesday, November 24, 2009 at 1:30 P.M.

A suggestion was discussed regarding replacing Association mail trays with a more permanent, secure system. Cost estimates will be presented at the Board Meeting.

Salary increases for the two employees will be discussed at the Board Meeting.

Gale Gunther made a motion to adjourn and Dan O’Brien seconded. Motion carried and the meeting adjourned at 2:40 P.M.

Respectfully submitted by

Pat Bercier

Acting Secretary

Dated October 27, 2009



********************

     COLONNADES BOARD OF DIRECTORS MEETING MINUTES

                                                                Tuesday, April 28, 2009

                                                                Colonnades Clubhouse

The regular CMI Board meeting was called to order by President, Russ Bercier at 1:30 P.M. with the roll call of the board of Directors: Delegate#1- John DeGrandis, Delegate#2- Jim Nixon, Delegate#3- Gale Gunther, Delegate#4 Absent, Delegate#5- Alternate Bob Williamson, Delegate #6- Alternate Sara Terhune, Delegate#7- Fred Wrather, Delegate#8- Rosemarie Patterson, Delegate#9- Russ Bercier, Delegate#10- Beryl Simonetti, Delegate#11-Richard Haggblad.

A quorum was established.

Bob Williamson moved that we dispense with the reading of the minutes of the March 24, 2009 meeting. The motion was seconded by Fred Wrather and was approved as presented.

REPORT OF OFFICERS

Fred Wrather, Assistant Treasurer explained that according to Florida law, the Board could waive the review and audit of the books for two fiscal years. Fred moved to have a computational report for the fiscal year 2008-2009.    Gale seconded and the motion passed 10-0. A review and audit will be required for the 2009-2010 fiscal year and will need to be addressed in next year’s budget.

Donna Barry, Secretary, reported that Diana Malloy resigned her position of Director/Secretary of Association #4. Her position of Delegate to the CMI Board is also vacated.

MANAGER’S REPORT

George Jerman will present his report on the website and post it on the CMI bulletin board. The report is an addendum to the minutes

STANDING COMMITTEE REPORTS

                LANDSCAPE: The landscaping report by Bernie Craft is an addendum to the minutes.
                POOL: The pool heaters will be turned off on May 1^st as originally planned.
                DOCK: Bill Phelan reported that there are some open slips available. John DeGrandis gave a summary of costs to install surveillance cameras on the dock. Minimum cost would be about $5000. Bill, John and the CMI Boards agreed that this security measure was not needed at this time.
                CLUBHOUSE: Bunny E vans emphasized the rule that an owner must be with a guest when using the grill/porch. She is getting prices on mats to install in the bathrooms off the pool to prevent slippage with wet feet.

UNFINISHED BUSINESS

                A. Gale Gunther thanked the Board for allowing her to pursue the form letter to our Florida representatives requesting changes in the law regarding condominium fees to be recovered from a foreclosure. Each Association received a letter to distribute to the owners. The office will mail the letter to owners that have already left. Russ thanked Gale for the great effort with this project.

                B. The CMI-Association Agreement document was distributed to each delegate. The Attorney reviewed the document and made three recommendations which were incorporated into the agreement. Russ presented the approval sheet for each delegate to sign. Signatures were forthcoming from Associations 1,2,3,5,7,9,10,and 11.

                C. Bernie Craft, landscape chairperson, received 9 bids for the contract for the 2009-2010 year. The bids were narrowed to two- Tru-Green ($59988) and Florida Scapes($46200).

Since Florida Scapes price was lower and had excellent references, the committee recommends contracting with them. Jim Nixon moved to accept Florida Scapes for landscaping for the next year. Rosemarie seconded and the motion carried 10-0.

                D. Gale Gunther, pest control chairperson, recommended Tru-Green at a price of $17,000 for the 2009-2010 contract. The committee received several bids before reaching this recommendation. Bob Williamson move to accept Tru-Green for pest control, it was seconded by Fred Wrather and carried 10-0.

                E. Ted Grabiak and Russ Bercier are getting prices to install speakers on the porch. The Social Club is donating $500. Fred moved to authorize $1000 from CMI to complete this project. Gale seconded it and the motion passed 10-0.

NEW BUSINESS

                A. The budget was presented for approval. Gale Gunther moved to accept the budget and it was seconded by Jim Nixon. Motion carried 10-0.

                B. Fran Cameron’s resignation takes effect on May 1^. The CMI Board is sponsoring a farewell party for Fran May 1^st at 11A.M. The Board wishes to thank Fran for her many years of dedicated service to the Colonnades. Gail Russell has been hired to fill the position. Gail comes with good references from her work in real estate and office management.

                C. Rick Carroll, insurance agent, will be in the clubhouse library at 1:30 P.M. on Thursday. May 14. Each Association should have a representative there to sign for the 2009-2010 insurance.

                D. There will be no May CMI meeting.

Adjournment - Rosemarie Patterson moved to adjourn and John DeGrandis seconded. The meeting adjoined at 1:29P.M.

                                                             Respectfully submitted,

                                                           Donna Barry, Secretary

*****

CMI EXECUTIVE BOARD MINUTES

Date:   April 21, 2009

Time: 1:30 PM

Place: Colonnades Clubhouse Library

The CMI Executive Board was called to order by President, Russ Bercier. The following members were present: 1^st Vice President Gale Gunther, 2^nd Vice President Richard Haggblad, Secretary Donna Barry, Assistant Treasurer Fred Wrather and Association Manager, George Jerman.

A quorum was established. The proposed agenda was posted on the clubhouse bulletin board on April 18, 2009 as required. It was also placed in the mail boxes for the CMI delegates.

Gale Gunther moved that the March 17, 2009 minutes of the Executive Board be accepted as posted.   Richard Haggblad seconded the motion. Approved

OFFICERS REPORTS

Gale Gunther, Vice President, reported that the letters to be sent to Florida representative, Deborah Mayfield, are ready. The letter urges the that the Florida Legislature modify the existing law that only requires banks to pay associations up to six months of the delinquent maintenance fees at closing of bank possessed foreclosures. Each unit owner will receive a prepared letter and should send it to the legislator.

Fred Wrather distributed the budget for the 2009-2010 year which will be put to a vote at the April CMI meeting.

STANDING COMMITTEE REPORTS

LANDSCAPING: Bernie Craft reported that the triangle in front of the flagpole has been mulched and this should keep the weeds down. Two oleander plants died on the entranceway from Seaway Drive. The committee wants to wait before replacing them. Plant Haven will plant periwinkle in front of the clubhouse. The Board approved an expenditure of up to $300 for this project. Although a palm tree near the pool is listing, there is no danger. It was deemed to be strong and the decision was to leave it alone.

CLUBHOUSE: Bunny Evans reported that the grill is being used extensively. It should be emphasized that an owner must be present when guests are using the grill. It was also recommended that permanent mats for the bathrooms be purchased. The floor gets slippery when bathers enter the bathrooms from the pool area.

UNFINISHED BUSINESS

A. The CMI- Association Agreement is back from the attorney review. Three small suggestions as to wording were made by the attorney and they have been incorporated into the final document. The changes will be distributed to the Associations and at the April 28, 2009 CMI meeting each delegate will be asked to sign the final Agreement.

B. Landscape contract: The landscaping committee received 9 bids for landscape and lawn maintenance for the CMI and the Associations from the specifications that the office sent to local contractors. After extensive interview the committee recommended that we contract with Florida Scales at a cost of $46,200. The complete report is attached to these minutes.

C. Gale reported on the pest control committee recommendations for next year’s contract. The committee recommends that we stay with Tru-Green at a cost of $17000.

D. Ted Grabiak is getting quotes on prices for porch speakers. This will be considered at a later date. The broken wall outlet on the porch will be replaced or repaired.

NEW BUSINESS

A. Russ distributed a work order summary chart that had been compiled on data from January, February and March of this year. Joe spends 62.2% of his time on CMI work. The rest of his time spent on Association projects was detailed. Should Associations be charged hourly for work that is not specified in Joe’s scope of duties?   Donna Barry made a motion to leave it alone until October. Ricichard Haggblad seconded. Much discussion followed. The motion carried unanimously. George Jerman was asked to keep a record of each work order and to note if it would be a chargeable item. This information should be reported back to the Executive Board.

B. The question of rule enforcement was considered. During the spring breaks many young guests have been visitors at the Colonnades. The question of skateboarding and diving was proffered. There is no rule that prohibits skateboarding (other than at the tennis courts) or deep end diving. A suggestion was made to add the restriction for “no skateboarding” to the shuffle board and pool rules.

C. Russ Bercier announced the retirement of Fran Cameron from the CMI office. There will be a farewell party on May 1 in the Clubhouse. Russ and George Jerman are interviewing for Fran’s replacement.

D. Fred Wrather requested that road repairs be done on the roads near Association 7. George Jerman was asked to get an evaluation of the need for paving/resealing and then to get estimates for the cost of the job.

E The idea of moving elections to January from the November date was discussed. Since many owners do not come to Florida until January, it would insure more attendance at the meetings. Since this would require a change in the bylaws of each Association, it was decided (4 to 1) not to pursue this concept.

The May Executive Board meeting will be May 5 and the CMI meeting will be May 12.

Fred Wrather moved to adjourn. The motion was seconded by Richard and adjourned at 2:45 P.M.

Respectfully submitted,

Donna Barry, Secretary

******

COLONNADES BOARD OF DIRECTORS
MEETING MINUTES
Tuesday, March 24, 2009
Colonnades clubhouse

The regular CMI Board meeting was called to order by President Russ Bercier at 1:30 P.M. with the roll call of the Board of Directors. Delegate #1 absent, Delegate #2 Jim Nixon, Delegate #3 Gail Gunther, Delegate #4 Diana Malloy, Delegate #5 Bob Williamson, Delegate #6 Jim Pauly, Delegate #7 Fred Wrather, Delegate #8

Alternate Vern Bowen, Delegate #9 Russ Bercier, Delegate #10 Beryl Simonetti, Delegate #11 Richard Haggblad.

A quorum was established.

Fred Wrather moved that we dispense with the reading of the minutes of the February 24, 2009 meeting. The motion was seconded by Gail Gunther and approved 10 – 0.

TREASURERS REPORT

Dan O’Brien gave a summery of the finances through the first seven months. He projects that we will under-run the budget by $2,700 at year end.

Dan reviewed the budget proposal for 2009/2010. The proposal increases the budget $7,500 over this year for a 2% increase. Dan indicated that this increase does not include raises for the three employees. After much discussion it was decided to leave the budget without employee raises. The detailed budget was given to each delegate and they were advised that the budget would be voted on at the April Board of Directors meeting.

Dan reported that there is $11,500 due to the insurance account. Dan proposed that this entry be zeroed out. There is no impact on the on hand dollars. Fred made a motion to make the insurance account equal zero. Bob Williamson seconded. Motion approved 10-0.

VICE PRESIDENT REPORT

Gail Gunther requested that each board member send letters to congressmen requesting amendments to laws regarding payments to Condo Associations during foreclosure proceedings. All were in agreement that Gail should create a letter that each member could use. CMI agreed to pay the postage. Each board member was asked to request that all homeowners also send a letter.

STANDING COMMITTEES

LANDSCAPE

Bernie Craft is planning a work day for Landscaping in April. The committee will be looking at the pool area and making recommendations for improvements.

DOCK

Bill Phelan reported that the Dock work day was a success. All the benches have been installed on the various docks. The Fish Fry is scheduled for March 28, 2009.

MISC.

There will be an AARP driving course held at the Clubhouse on April 7 & 8, 2009 from 12:30 till 4:30. The cost is $12.00 per person. Call Pat Bercier to make a reservation.

The Managers report was given. George has designed a new form to be filled out to report landscaping problems and concerns. It was agreed to review the document and procedure and review it at the next meeting.

UNFINISHED BUSINESS

CMI/Association Agreement

Russ Bercier described the comments from attorney Jane Cornet concerning the new CMI/Association agreement. These changes will be incorporated and the updated agreement will be ready for approval at the April meeting. It was again reiterated that if the new agreement is not signed, the current agreement will stay in place.

APPORTIONMENT

Russ Bercier described the current method to apportion CMI expenses to the Association.   The current method takes the CMI budget and divides it by the 250 ownership. Then each association is apportioned based on the number of units in their Association. The other method uses square footage to apportion the landscaping charges. It was decided to table this issue until next year. The budgets will be approved using the 250 unit method. Fred Wrather made the motion to table this issue until next year. Jim Pauly seconded. Motion approved 10-0.

RENEWAL OF CONTRACTS

LANDSCAPE

Three vendors are being evaluated and a recommendation will be made at the April meeting.

PEST CONTROL

The recommendation for pest control contract will be made at the April meeting.

NEW BUSINESS

Budget approval schedule: Budget to be approved at the April meeting.

Speakers for the Porch & Pool area.

The Social Club has agreed to give $500.00 towards the speaker project. Ted Grabiak is pursuing options and will submit a proposal at the April meeting.

Treadmill

It was agreed to ask owners for a donated machine instead of buying a unit.

There will be an April Board meeting. The results of that meeting will determine if a May meeting is necessary.

The question of security cameras was raised. The Board will see if John from Association 1 has made any progress.

Gail Gunther moved to adjourn the meeting at 2:40. Jim Pauly seconded. The motion passed 10-0.

Respectfully submitted,

Patricia Bercier

Acting Secretary



******

CMI EXECUTIVE BOARD MEETING MINUTES
Date: March 17, 2009
Time: 1:30 P.M.
Place: Colonnades Clubhouse Library

The CMI Executive Board was called to order by Russ Bercier. The following members were present: 1^st Vice President Gail Gunther, 2^nd Vice President Richard Haggblad, Treasurer Dan O’Brien and Assistant Secretary Beverly Craft. The proposed agenda was posted at the Clubhouse bulletin board on March 14, 2009 as required.

Richard Haggblad moved that the February 17, 2009 minutes be accepted as written with one correction. The proposed budget will increase 3% instead of 12%. Gail Gunther seconded the motion. Approved 5 – 0.

OFFICERS REPORTS

TREASURERS REPORT:

Dan O’Brien indicated that CMI is $19,000 under budget but projected that by year end to be under by $3,000. The 2009/2010 preliminary budget was discussed. Dan indicated that the budget as proposed would increase by 2% or $7,500. This did not include raises for the three employees. The three major increased items were discussed:

1.       Tax and audit - $2000 increase

2.       PP & C 3% increase over last year

3.       Insurance using a 3% deductible gives the estimated increase in budget but a decrease in last years actual insurance cost.

The employee raises were discussed, a 3% increase to employee salaries would be $3000 which would be $1.00 per month per owner. It was suggested that this money be added to the budget and raises would be determined in June. This would increase the annual budget by $10,500 instead of $7,500. Dan O’Brien recommended the budget be approved without raises. Seconded by Beverly Craft. The motion was approved 4 – 1.

FIRST VICE PRESIDENT REPORT:

Gail Gunther requested that we add to the Directors meeting agenda a recommendation that the Board of Directors and homeowners send a letter to our congressman regarding legislation on payment to condominiums during foreclosures. She will provide a letter and address of congressmen at the next meeting. The Executive Board agreed to present this proposal to the Board of Directors and the board will be asked to approve postage expenses for this project.

ASSISTANT SECRETARY REPORT:

Beverly Craft reported that comments from the lawyer concerning the CMI/Associations agreement had been received.

1)     Article 4-7 Insurance. Rework the sentence to clearly indicate CMI responsibilities for recreation areas and in “no way” responsible for Associations distributions. The Executive Board agreed to modify the agreement as suggested 5 -0.

2)     Article 4-11 – The co-mingling of funds was meant to describe the CMI reserve funds, not overall funds between CMI and Associations. The lawyer will be asked to draft a paragraph to clarify. The Board agreed 5 – 0.

3)     Article 4-15 Budget. A suggestion to add a clarifying statement on the responsibility for budget preparation and approval process. The Board agreed that the agreement would be reworded to identify the CMI Treasurer.

The board will ask the lawyer to comment on the 11 Board of Directors approval versus the President with Secretary attesting. Russ Bercier will pursue the two items with Jane Cornett, Esq.

MANAGERS REPORT:

Tax payment in process. Final confirmation and receipts and banks are being tracked.

The rug in the office has potential mold. George requested that we pull up part of rug to investigate. Board agreed.

Shuffleboard courts remain unsatisfactory. The company that installed the courts improved the courts a year ago but courts swtill need improvement. Other alternatives will be explored. This subject was tabled.

STANDING COMMITTEES

DOCKS: Bill Phalen reported a successful work day. The flagpole will be fixed in the near future. Slips are available. Fish Fry planned for March 28, 2009.

CLUBHOUSE: Bunny Evans looked into the cost of a treadmill to be added in the library. Costs are $500 to $1000. The room can handle the machine spacewise. Bunny recommended we request the membership to donate a used machine. Beverly Craft offered a non-electric Nordic track. The Board agreed to ask for a donated machine.

LANDSCAPING: Bernie Craft reported that 3 or 4 companies are being reviewed for next years contract. They will offer their recommendations at the April Executive meeting. Bernie requested removal of plants in the beds by the flagpole in the triangle. A motion to remove and replant for $184.00 was made by Dan O’Brien and seconded by Gail Gunther. Motion approved 5 – 0.

Estimate for removal of a dying palm tree was $309.00. Another option would be to cut the tree in half to save the growth at bottom of tree. Board agreed to trim dead branches when lift is on site and watch progress.

Bernie suggested we do nothing with the Cacti bushes but call for a landscape work day in April. The committee will review the pool area and make recommendations in the future.

UNFINISHED BUSINESS

Apportionment;

It was agreed that the two sides of apportionment would be presented at the Board Meeting for a vote.

It was agreed that re-cycling would be left to Association responsibility and would be dropped from the Agenda due to lack of interest.

Pest Control:

Gail Gunther reported that there will be a meeting on Friday at 1:00 P.M. to review proposals and recommendations to the Executive Board will be made at the April meeting.

NEW BUSINESS

The 2009/2010 budget will be presented at the March meeting for acceptance at the April meeting.

Speakers for the Porch/Pool:

It was agreed that Russ Bercier would suggest funding this project at the March Board meeting and also find out if the Social Club would split the cost.

Gail Gunther expressed unhappiness with Gains because prepayment for taxes was not properly communicated to Association 3 in 2007. Dan O’Brien agreed to look at the process with Gains to insure this not occur in the future. Dan will also pursue the company that handles Harbour Isle.

The meeting adjourned at 2:50 P.M.

Pat Bercier, Acting Secretary

Dated March 27, 2009

******************

COLONNADES BOARD OF DIRECTORS MEETING MINUTES

                                                Tuesday, February 24, 2009

                                                Colonnades Clubhouse

The regular CMI Board meeting was called to order by President, Russ Bercier at 1:30 P.M. with the roll call of the board of Directors: Delegate #1 John DeGrandis,   Delegate #2- Jim Nixon, Delegate #3- Gale Gunther, Delegate #4 Diana Malloy, Delegate #5- Alternate Bob Williamson, Delegate #6- Alternate Arlene Stallings, Delegate #7-Fred Wrather, Delegate #8- Alternate Vernon Bowen, Delegate #9- Russ Bercier, Delegate #10- Beryl Simonetti, Delegate #11- Richard Haggblad

A quorum was established.

Diana Malloy moved that we dispense with the reading of the minutes of the November 25, 2008 meeting. The motion was seconded and approved as presented.

REPORT OF OFFICERS

Treasurers’ report is attached to these minutes

MANAGER’S REPORT

George Jerman’s report is attached to these minutes

STANDING COMMITTEE REPORTS

The landscaping committee report is attached to these minutes.

Bill Phelan reported for the dock committee. On March 3 the topic of setting bait for ocean fishing will be presented by a guest speaker. All are welcome to attend. A dock work day is scheduled for March 7 and will be followed by a cookout for the workers.

George Gunther reported for the insurance committee. Keith Carroll will meet with each Association individually on March 10 and March 12. At that time Keith will offer information concerning deductible options. The Association would weigh the cost versus the risk. Each delegate chose an appointment time for one of the days and should come to the meeting prepared with questions concerning insurance needs. Keith will be able to provide a forecast for the cost of the insurance for the 2009-2010 year.

UNFINISHED BUSINESS

All Associations have been provided with the final draft of the CMI-Association Agreement. Fred Wrather moved to accept the CMI-Association Agreement as revised and to send it for attorney review. Gale Gunther seconded and the motion passed unanimously.

Russ Bercier reported that prices had been received for widening three trash pads on Carleton Court. Beryl Simonetti moved that we hire the contractor to complete three trash pads in

Associations 7,8, and 10 for $1500 to be paid by for by CMI. Gale Gunther seconded and the motion carried unanimously.

Russ explained apportionment. At the present time CMI fees are determined by dividing the total amount of money by the 250 units. Years ago some fees were established by a formula based on the square footage of each Association. Arlene Stallings made a motion to form a committee to consider the method to be used by apportionment. Diana seconded and the motion passed unanimously.

The agenda items concerning general recycling, outdoor exercise equipment, bocce court, putting green and golf net were briefly discussed. These issues will be addressed at a future meeting.

NEW BUSINESS

The requests for bids for the 2009-2010 contracts have been requested. These contracts will be finalized at the March meeting.

Association 6 has concerns with the landscaping contract. Arlene Stallings wanted fertilization and spraying of plants to be added to the contract. Bids have already been requested with specific job descriptions. Gale Gunther made a motion that CMI leave the contract bidding in place and each individual Association should take care of its own extra needs. Motion was seconded. There were 10 votes in favor. Association 6 opposed.

Fred Wrather moved that $7331.85 be from Seacoast Bank to the pool reserve. The motion was seconded and carried unanimously.

The role and function of the CMI maintenance supervisor were tabled to the March meeting.

The meeting was adjourned at 2:58 P.M.

Respectfully submitted,

_________________________

Donna Barry, Secretary

*******

CMI EXECUTIVE BOARD MINUTES

Date:   February 17,2009

Time: 1:30 PM

Place: Colonnades Clubhouse Library

The CMI Executive Board was called to order by President, Russ Bercier. The following members were present: 1^st Vice President Gale Gunther, 2^nd Vice President Richard Haggblad, Treasurer Dan O’Brien, Secretary Donna Barry, and Association Manager, George Jerman

A quorum was established. The proposed agenda was posted on the clubhouse bulletin board on February 14, 2009 as required. It was also placed in the mail boxes for the CMI delegates.

Gale Gunther moved that the January 20, 2009 minutes of the Executive Board be accepted as posted. Dan O’Brien seconded the motion. Approved

OFFICERS REPORTS

Treasurer, Dan O’Brien, submitted his report which is attached to these minutes. Special attention was directed to a very preliminary budget. A 12% increase in budget is expected and Associations should be prepared to see an increase in their fees. Dan also investigated the financial contracts that we have with the auditors and Proctor, Crook and Crowder. After comparisons with other companies, Dan recommends that we stay with our present accountants. He also recommends that we move the remainder of the storm monies ($7331.85) from Seacoast Bank to operating funds or the pool reserve.

Secretary, Donna Barry, requested that there be a sign in sheet for the delegates at CMI meetings.

President, Russ Bercier, will get a release of lien for the pool work that was done last summer.

Russ spoke to the issue of Joe’s work orders. There is a set job description that is contained in the Associations handbook. Work orders are to be submitted to the office and George Jerman is to assign the jobs. Exceptions to his procedure have been occurring and need to be addressed.

STANDING COMMITTEE REPORTS

George Gunther and the insurance committee met with Keith Carroll and devised a plan that Keith Carroll will meet with each association for 30 minutes to advise, answer questions, etc. These meetings will happen in early March so that budgets can more accurately reflect the insurance premium for the upcoming year.

Bunny Evans, chairperson for the clubhouse committee, questioned the private use of the porch and pool. There are no regulations at the present time; however, neither the pool or the porch can be reserved for private parties.

Bernie Craft stated that specifications for landscaping have been requested from 7 companies. He is awaiting replies.

UNFINISHED BUSINESS

The committee for the revision of the 1979 CMI-Association agreement has a completed draft ready to be addressed by the CMI Board. A final copy will be given to each Association so that they will be prepared to vote at the Board meeting on February 24, 2009.

George Jerman has a couple of estimates for the trash pads on Carleton Court and he is waiting on another.

Apportionment, at the present time, is done by dividing the total CMI budget by 250 units. Another way of apportioning the fees is by square footage of each Association.

General recycling will be discussed at the CMI Board meeting.

There were some reactions to the idea of outdoor fitness equipment, bocce court, putting green and the golf net. Further discussion will be elicited at the February 24, 2009 meeting.

NEW BUSINESS

Bids are being requested for the renewal contracts. Gale Gunther and Jim Pawley volunteered to meet with George Jerman to choose the contract for pest control.

Jim Pawley spoke to the Executive Board about Association 6 dissatisfaction with the landscaping. Russ agreed to let a representative from Association 6 speak at the CMI meeting.

ADJOURNMENT

The meeting adjourned at 2:28 PM

Respectfully submitted,

Donna Barry, Secretary

Dated: February 19,2009

*************

COLONNADES SOCIAL CLUB MINUTES

February 19, 2009

President, Russ Bercier, called the Social Club monthly meeting to order at 7:04 P.M. Twenty-three members were present. The minutes from the January 15 meeting were read and corrected. Caro Baumgarten moved that the minutes be approved as corrected. Colette Simcox seconded the motion. Approved. Treasurer, Colette Simcox, gave the Treasurer’s report. The total assets are $3766.29 and the treasurer’s report is attached. Beverly Craft moved the treasurer’s report be accepted for audit. Pat Bercier seconded the motion. Approved.

New Business

President, Russ Bercier, thanked members who had sponsored activities during January. Ray and Donna Barry volunteered to serve as Vice- Presidents for the 2010 year with Caro and Dick Baumgarten as Presidents.

Donna Barry reported on the February 24^th Mardi gras party. A parade will start on Bayshore Drive in front of Association #11. The Care Group breakfast is February 28 from 8:00-9:30. Beverly Craft shared information concerning the St. Patrick’s Day party on March 17. Donna Kelley has been contracted to play for listening and dancing pleasure. Sign-up is February 24 and March 3. The Soundsations will entertain at 2:00 on March 19 for the Social Club monthly meeting. Caro Baumgarten reported that a 9-hole golf scramble outing is being planned at Indian Pines on March 25. Please give Caro your average nine hole golf score when you sign up so that teams can be established. For golfers the price will be $28.00 and for non-golfers waiting at the clubhouse the charge for buffet food will be $8.00. Sandwiches and potato salad will be served. The Social Club officers will sponsor the pancake breakfast on March 28. Dick Baumgarten is planning for the annual trip to Archie’s. The date is to be determined.

A 12-cup coffee pot has been purchased. Dick Baumgarten will pick up supplies for the piano moving deck with Jim Livesy. Ted Grabiak is working on the speakers for the porch. Beverly Craft moved that a large bulletin be purchased for Social Club activities and that it is placed next to the manager’s office door. Pat Bercier seconded the motion. Approved.

Beverly has not received directory information from Associations # 2, 6, 8, and 11. The directory will be prepared during the first week in March. Strawberry shortcake was served by Nancy Landis and Eileen O’Brien while members played board games.

Adjournment was called for at 7:45 PM.

Respectively presented,

Beverly Craft

Secretary

*******

COLONNADES BOARD OF DIRECTORS MEETING MINUTES

Tuesday, January 27, 2009

Colonnades Clubhouse

The regular CMI Board meeting was called to order by President, Russ Bercier at 1:30 P.M. with the roll call of the board of Directors: Delegate #1 John DeGrandis, Delegate #2- Absent, Delegate #3- Gale Gunther, Delegate #4 Absent, Delegate #5- Alternate Bob Williamson, Delegate #6- James Pauly, Delegate #7- Alternate Don Voss, Delegate #8- Alternate Vernon Bowen, Delegate #9- Russ Bercier, Delegate #10- Alternate Doc Makin, Delegate #11- Richard Haggblad

A quorum was established.

Don Voss moved that we dispense with the reading of the minutes of the November 25, 2008 meeting. The motion was seconded and approved as presented.

REPORT OF OFFICERS
President, Russ Bercier, reported on four items that have been suggested by Colonnades members.

1. Outdoor fitness equipment that would be placed on CMI interior property
2. A low maintenance putting green
3. Golf net to practice the driving stroke
4. Bocce court that could be built for about $500
         Russ requested that each delegate get feedback from members and further discussion will be held at the February meeting.

Treasurers’ report is attached to these minutes.

MANAGER’S REPORT
George Jerman’s report is attached to these minutes.

STANDING COMMITTEE REPORTS

Landscaping committee: Bernie Craft reported that the rope attached to the entrance sign on Colonnades Drive was taken. It needs replacing but there is no match for the remaining part. Joe is working with Bernie to find a replacement. Bernie is also looking for volunteers to serve on the landscaping committee. He would like to establish a long range plan for CMI property. Two large cactus plants adjacent to the shuffleboard court are to be relocated.

Pool: Ted Grabiak reported that the heater and solar panels are working. The water temperature is perfect and people are enjoying the pool.

Clubhouse: Bunny Evans reported that the new grill has been purchased. Members should feel free to use the grill. The instructions are printed and posted on the grill.

Dock: Bill Phelan had three announcements:

1. There will be a dock meeting on March 3^rd. Among items to be discussed are surveillance cameras for the dock area, replacing benches on the docks, and kayak racks for the boat yard. John DeGrandis volunteered to get information on the surveillance cameras.

2. Mike Oyler is in charge of the second annual fishing tournament which will be held on February 7^th. The Captain’s meeting will be on February 6^th.

3. Colonnades is a member of the Boat US Association. If anyone is interested in membership or further details, there is a flyer on the CMI bulletin board.

Insurance: George Gunther and Evan Evans spent time with our insurance agent. They expect the estimate for next year’s insurance to arrive in March at which time they will have a written report. George is investigating whether all the Associations could collectively obtain insurance at a lower cost.

UNFINISHED BUSINESS
Several associations sent in suggestions for the CMI Association contract. Russ asked that the committee meet again, consider the suggestions, finalize the document, and furnish the final copy to Association presidents. A vote will be taken at the February CMI meeting. At that time the document would be signed by each Association.

There is still a concern about the trash pads on Carleton Drive. It was suggested that crushed rock could extend pad 3 feet. Doc Maken expressed concern about neighbors parking cars on Association 10's lawn causing ruts in the grass. Several suggestions were put forth: Place decorative rocks, shrubs that would block the lawn, or make use of the no parking and tow-away signs. This is a decision that must be made by Association 10.

NEW BUSINESS
Contracts are coming up for renewal. Bids are being requested for all of the big item expenses. Russ is trying to get this information early so that the budget can be completed and the Associations would have the information needed for their budget preparation.

George Jerman met with Tru- Green to ascertain the work that the company was doing for the Colonnades. The outsides of the buildings are sprayed every month. Inside pest control is done every other month. The method for the inside job is to place bait that insects bring back to their nest. It seems to be working. Any questions should be addressed to George Jerman.

Gulf Stream and Oculina Banks will have a representative in the Clubhouse on January 29 to obtain the signature cards for check writing. This is a convenience so that members do not have to go to the bank.

It has been suggested that recycling bins be placed in the storage yard. There is a security question concerning entrance to the yard. It was suggested that the bin be placed outside the yard. Each Association should discuss this with their members and be prepared to vote at the February CMI meeting. At the present time, two Associations are recycling at an approximate cost of $23 a month.

George Jerman distributed the FS 718 laws and Condominium Governance Form. Each Board should read this summary and share it with its membership. It is important that Board members and unit owners know the Florida Statutes and abide by them.

Don Voss made a motion to increase the fee for large private party use of the clubhouse from $25 to $100 and the security deposit would be raised to $200 from $100. The motion was seconded by Gale Gunther and passed unanimously.

An announcement was made about upcoming information meetings. It is important for Boards to be informed concerning insurance, Florida State Statues, and other timely issues. These meetings are posted on the bulletin board outside the CMI office.

The apportionment of Association fees is done by dividing the cost equally among 250 units. In previous years it was done by the square footage of the Association property. It has not been determined when the process was changed. Boards should consider this matter and it will be revisited at the February CMI meeting.

The new phone directories will be updated. All changes should be turned into the office by February 10, 2009. New directories will cost $3.

Don Voss moved to adjourn the meeting and it was seconded and passed. The meeting adjourned at 2:47PM

Respectfully submitted,

Donna Barry, Secretary

Dated: January 31, 2009

******

Colonnades Dock Committee Meeting Minutes

                                                                             January 23, 2009

Bill Phelan called meeting to order at 7:00 PM.

Members present included Bill, Gary Kornher, Mike Oyler, Don Voss and Evan Evans. Others present were Dick Landis, Otto Knechtel, Jim Pauly and Richard Haggblad.

The first subject discussed concerned the budget and our finances. We have some $16 K available for current projects. We also have a CD for about $29 K, which will need to be rolled over.

Bill said the storage yard was a mess and several spaces had paint cans and containers of oil that needed to be disposed of. We need to do a better job of enforcing the rules and finding out who is delinquent on paying their rent. He also said that we should allow people to rent for periods of three months, if they so desired. We will also allow the storage of owner’s automobiles during the summer months with the normal fee paid. We evidently have some nonresidents storing items in the yard. They will be asked to remove the items.

We have learned that our lease from the state for our dock space may be increased in 2009. We currently pay approximately $ 4,600/year.

The email we received from Bill Lynch had asked to have the meetings on a weekend, so he could attend. It was decided that meetings during the week were more convenient for most attendees. Thus we will try to keep others informed of the results so as to maintain their interest.

The flags have been replaced and will be installed, when Bill has the boom truck working on Association 9’s building. The 40-foot boom will reach the flagpole and allow us to install new pulleys and halyards.

We need 20 to 30 benches for the docks. Don Voss is going to investigate the possibilities and have information for our next meeting. They should be highly impervious to the sun and must be anchored to the dock to avoid accidents.

Dick Landis asked why we don’t have throwable life rings on the docks in case someone falls in. Don and Evan will investigate what is available for this purpose and have a recommendation for the next meeting.

The second annual fishing tournament will be held on February 7, 2009, with the 8^th and the 21^st as a backup dates. The captains meeting will be held at 7:oo PM on the 6^th, the 7^th or the 20^th, depending on weather. We plan to have the fish fry in March. Date to be determined. The sign-up sheet for the tournament is in the club house

Our ‘WORK DAY’ will be held on March 7, 2009. We need to re-nail some of the planks and some repair on water spigots is necessary. We are asking all dock holders to secure their dock boxes with a pad lock to avoid having the lids blow open. We spoke of getting matched pad locks to be used on the dock boxes of empty slips.

We learned that due to personal issues Tony Collucci has resigned from the committee.   He will be replaced by Ted Grabiak.

The subject of pilings between H and I docks was discussed. It was decided there was insufficient space between the docks for more pilings

Boat U. S. memberships may be obtained for half price by using the number assigned to The Colonnades Boat & Fishing club. The number is as follows: GA 82659 B.

The next Dock Committee meeting was scheduled for March 3, 2009.

Respectfully submitted,

Evan R. Evans, Secretary

Dated January 29, 2009

*******

CMI EXECUTIVE BOARD MINUTES
Date: January 20, 2009
Time: 1:30 PM
Place: Colonnades Clubhouse Library

The CMI Executive Board was called to order by President, Russ Bercier. The following members were present: 2^nd Vice President Richard Haggblad; Treasurer, Dan O’Brien and Assistant Secretary, Beverly Craft. George Jerman, Association Manager, was present.

A quorum was established. The proposed agenda was posted on the clubhouse bulletin board on January 15, 2009, as required. It was also placed in the mailboxes for the CMI delegates.

The November 18, 2008 minutes were read and approved. Moved by Dan O’Brien and seconded by Richard Haggblad.

OFFICERS REPORTS
Dan O’Brien will have a complete treasurer’s report on 1/27/09. The auditor has promised to have the final report on taxes for all associations by the end of January. Dan will check on the exact date. Each association needs to sign a statement they have received that they agree with the audit.

Russ Bercier has received a request concerning apportionment in deciding what fees are owed on individual association property. Per unit cost vs square footage of associations. Association #4 and other associations will be asked to produce information agreed upon in the past.

UNFINISHED BUSINESS
The CMI /Association contract was discussed. Associations 3,5,7,8, & 9 responded to the contract and Beverly has been asked to compile a summary of the changes addressed by these associations for the CMI meeting.

After study concerning the trash pads it has been suggested that crushed stone should be added to the sides of the trash pads this year. Additional stone may be added next year and if Association 7, 8, and 10 decide that concrete is needed than there will be a base to use when adding additional material for the pad extension. George Jerman has been asked to get bid on stone for this area and it should be voted on at the CMI meeting.

NEW BUSINESS
The Executive Board would like to start working on the renewal of contracts for the next financial year. The following contracts will be put out for bids: Landscaping, pest control, accounting services, audit, manager, and insurance. Bernie Craft & George Jerman will receive bids for landscaping, Dan O’Brien will check on the accounting and audit bids, Russ Bercier will work with the manager contract and George Gunther is working on the insurance program for next year. The pool services and the housekeeping will not be rebid. Any contract that is satisfactory and has a 30 day release clause does not have to be rebid. Any CMI board member is welcome to help with these contracts.

Association # 5 has requested information concerning the treatment of pests by Tru Green. Russ Bercier and George Jerman will meet with the Tru Green representative on the 21^st and will report to the CMI Board at the next meeting. A board member is needed to work on the pest control contract.

January 29, 2009, at 1:00 PM has been set as the time that Gulfstream and Occulina Banks will be at the clubhouse for all directors, who are eligible to sign checks, to sign the signature cards. Minutes of the meeting where eligible signers were voted and driver’s license of each signer will be necessary. George will put up a sign up sheet for directors to sign up for times.

Bunny Evans has agreed to help George Jerman evaluate replacement cost on various clubhouse items.

A how-to-use sign will be placed on the new grill. Please read and do not move the grill close to the fence.

Don Voss has agreed to repair damage to a dock caused during a summer storm. Russ Bericer, Richard Haggblad, Bill Phelan, and Dan Voss will meet on the dock after this meeting for discussion on the dock problem concerning a post.

An association has requested recycling bins to be located in the storage area. If this is possible, added issues are to be addressed, such as who will move bins each week to the unloading area or who is responsible for clean up around bins.

Association #5 is asking for information concerning the new 718 laws. All associations received the new law information at the November meeting. Each association that has questions needs to submit questions to the Board and there will be an attempt to answer or have the questions answered at a time set up in the future. Beverly presented the Condominium Governance Form which is required to be given to a buyer any time a unit is sold.

The Board is recommending an increase in the charge for large private party use of the clubhouse. Rules of $100.00 for use and $200.00 for a deposit need to be given the renters and someone needs to closely check the clubhouse room before the deposit is returned.

PCC is having a meeting on insurance on February 6 and TCCA will have a meeting for directors on February 11 concerning covenants. Every association is encouraged to attend. The South Beach Association will have their annual meeting at 7:00 PM at the Chapel-by-the-Sea concerning community matters.

George Jerman presented the Manager’s report and it is attached. He also produced estimates obtained for requested tree services.

ADJOURNMENT
The meeting adjourned at 3:00 PM

Respectfully submitted,

Beverly Craft, Assistant Secretary

Dated: January 23, 2009

*****

Colonnades Social Club Minutes

January 15, 2009

President, Russ Bercier, called the social club monthly meeting to order at 7:00 PM. Forty one members were present. Beverly Craft read the minutes from the October planning meeting. Pat Bercier moved that the minutes be approved. Dorothy Wilson seconded the motion. Approved. Treasurer, Colette Simcox, gave the Treasurer’s report. The total assets are $3483.09 and the treasurer’s report is attached. Lois Richards moved the treasurer’s report be accepted for audit. Margaret Klein seconded the motion. Approved.

New Business

President, Russ Bercier, stated that Caro and Dick Baumgarten have volunteered to serve as Vice- Presidents for the 2009 year. We now need two people who will volunteer to serve as Vice – Presidents with Caro and Dick in the year 2010.

On January 19^th a movie will be shown in the clubhouse and Men’s Night Out will be in the library. The picnic on Saturday, January 24, will be chaired by Russ and Pat Bercier. The tennis breakfast will be on January 31. . Dan O’Brien has asked that members attending the Super Bowl party on February 1^st bring an appetizer or a dessert. Sandwiches will be served at half time and dessert after the game. The fest ivies will start at 5:30. On Tuesday, February 24, there will be a costume Mardi gras party chaired by Donna and Ray Barry, Julie Oyler, and Lois Vymola.

Dan & Eileen O’Brien will be in charge of the refreshments for the February 19 monthly meeting. Beverly Craft, Margaret Klein, Mary Walsh, and Julie Oyler will provide the refreshments for the March 19 monthly meeting when the Soundsations entertain at 2:00.

Julie Oyler discussed the trips being provided for our members. These trips are posted on the web site and Julie posted the information on the bulletin board. Dick Baumgarten will plan for our annual trip to Archie’s. Bill Phelan stated that the dock committee is planning the second annual fishing tournament and fish fry.

Ted Grabiak is looking at the speaker situation for the porch and pool area. Jim Livesy will have the piano moving deck completed in February.

Adjournment was called for at 7:40 PM. by Margaret Klein and Bill Phelan.

Respectively presented,

Beverly Craft, Secretary

*******

COLONNADES BOARD OF DIRECTORS ANNUAL MEETING

Tuesday, November 25, 2008

COLONNADES CLUBHOUSE

The annual meeting of the CMI board was called to order by George Gunther at 1:30 PM with the roll call of the Board of Directors. Delegate #1-John DeGrandis; Delegate #2- Jim Nixon; Delegate #3-Gale Gunther; Delegate #4 – Honey Spivey; Alternate Delegate #5-Donna Mitchell; Alternate Delegate #6 –Sarah Trehune; Delegate #7- Fred Wrather; Delegate #8-Herb Conover; Delegate #9-Russ Bercier; Delegate #10- Beryl Simonetti; Delegate #11- Richard Haggblad.

A quorum was established.
Donna Mitchell moved to accept the minutes of October 28 as posted. John DeGrandis seconded the motion. Approved: 11

George Gunther presented the following slate of persons who had submitted their names for officers of the CMI Board: President, Russ Bercier; 1^st Vice-President, Gale Gunther; 2^nd. Vice-President, Richard Haggblad; Secretary, Donna Barry; Treasurer, Dan O’Brien; Assistant Secretary, Beverly Craft; and Assistant Treasurer, Fred Wrather. The Secretary was asked to cast one ballot for the above officers. Approved by eleven board members.

Report of Officers
George Gunther presented from the CMI a certificate of appreciation for service to Russ Bercier, Dan O’Brien, Donna Barry, and Beryl Simonetti. George Jerman presented a certificate for appreciation for service to George Gunther. George Gunther then turned the meeting over to new President, Russ Bercier.

The treasurer’s report has been attached to the Executive Board minutes of November 18. The manager’s report is attached.

Report of Committees
Ted Grabiak reported for the Pool Committee that all pumps are working and the pool is being enjoyed by many.
Beryl Simonetti reported for the Ground & Road Maintenance Committee. She discussed removal and planting of several areas on the common grounds at the cost of $1032. Donna Mitchell moved that the decision on the recommendation of landscaping be tabled until the next meeting. Sara Trehune seconded the motion. Approved: 11 Beryl will no longer be serving on the committee and was thanked for her service.
George Gunther will lead the Insurance Committee and would like other owners to join this committee.

Unfinished Business
The proposed CMI and association contract was given to the directors and they were asked to share the document with their members and return any suggested changes to the office by January 5, 2009.
Quotes will be obtained for increasing the size of the trash pads on Carlton Court.

New Business
The report of the meeting with our accountants is attached.
New Florida State condo laws that were presented by attorneys Deborah Ross and Jane Cornett were distributed. Draft letters from Jane Cornett’s office were distributed for use by each association. Directors from each association are responsible for placing these laws in effect.
Each association is responsible for informing the office concerning your wishes with the Kauff towing contract.
George Jerman, Fran Cameron, and Joe Boggess will each receive a holiday bonus of $200.
Additional lighting of the sidewalk in front of the clubhouse is being planned.
The consolidation of associations was introduced. A former letter from Jane Cornett stated two options. Each association needs to discuss this possibility with their owners.
Fred Wrather moved that the December board meetings should be cancelled. Beryl Simonetti seconded the motion. Approved: 11

Adjournment
Honey Spivey moved to adjourn the meeting at 2:35 PM. Beryl Simonetti seconded the motion. Approved

Respectfully submitted,

Beverly Craft, Assistant Secretary
Dated November 29, 2008

*********

CMI EXECUTIVE BOARD MINUTES

             Date: November18, 2008

Time: 1:30 P.M.

Place: Colonnades Clubhouse Library

The CMI Executive Board was called to order by President, George Gunther. The following members were present: 1^st Vice President Russ Bercier, 2^nd Vice President, Beryl Simonetti and Secretary Donna Barry. Treasurer, Dan O’Brien was absent. George Jerman, Association Manager, was present.

A quorum was established. The proposed agenda was posted on the clubhouse bulletin board on November 14, 2008 as required. It was also placed in the mail boxes for the CMI delegates and on the Associations’ bulletin boards. Three items were added to the agenda under new business: Parking signs, Broken sliding glass door in Association 1, and Christmas bonuses. A motion was to accept the agenda as presented. It was carried.

Russ Bercier moved for dismissal of the reading of the minutes of the October 21,2008 meeting. Motion was seconded and approved.

George Jerman Manager’s report is attached to these minutes.

Beryl reported that she has requested bids from Plant Haven to clean out some big cacti and sod from CMI property. She is awaiting a reply.

Russ and Dan met with the accountants to discuss financial statements and tax issues. Preliminary statements have been completed for six of the Associations and the rest will be forthcoming in the near future. These will be distributed to the Associations for review.

The committee charged with revision of the 1979 contract between CMI and the Associations has considered the input and questions received from Colonnades members. A final draft is ready. Each Association will be given a copy of the final draft. Each Board is asked to review and approve the draft and return the signed approved copy to the CMI office by January 30, 2009. The document will then be sent to the attorney for legal review.

Ruts in the lawn abutting the dumpsters on Carlton Court need attention. Although the concrete pads were to be extended, the bid received for the job was very expensive ($3500 per pad). George Gunther suggested that we should look for a more creative way to fix the problem; e.g., installing hedges, plants, etc. Russ volunteered to look into the problem.

Beryl stated that seven trees had been cut down by Plant Haven and Association 10 received a bill for $840. There was no work order from Association 10 for this work. No one seemed to know who told Plant Haven to do the cutting. Beryl was advised to not pay the bill. Plant Haven will be instructed to only do work when there is a written work order.

On November12, 2008 several Colonnades members attended a conference given by Attorney, Jane Cornett, explaining the new Florida Statutes for condominiums. Beverly Craft compiled Jane Cornett’s statements and asked that copies be given to all CMI delegates. The delegates should share this information with their Boards and members. Copies of the new forms necessary for compliance with the statutes were also provided by Beverly. George Jerman will prepare this material for the November CMI Board meeting.

Any CMI delegate wishing to serve as an officer should submit a written intent to the office.

Christmas decorating will take place in the Clubhouse at 4 P.M. on December 8 with pizza to follow.

Many "no parking" signs were installed on common property by Kauff’s Towing Company. Although Kauff’s has a contract with CMI, it was assumed that it could apply to all the parking entrances. Authorization for the signs must come from each Association. Boards should address this issue and inform George Jerman of their decision.

The sliding glass door in Association 1, which was allegedly broken by the landscapers was discussed. The Association wants the Plant Haven to bear the cost of repair. George Gunther asked that a meeting be arranged by George Jerman with John of Plant Haven and a representative from Association 1 to bring this issue to resolution.

Christmas bonuses will be given to our employees.

The meeting was adjourned at 2:53 P.M.

Respectfully submitted,

______________________

Donna Barry (Secretary)
November 19, 2008

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COLONNADES BOARD OF DIRECTORS MEETING MINUTES

Tuesday, October 28, 2008

Colonnades Clubhouse

The regular CMI Board meeting was called to order by President, George Gunther at 1:30 P.M. with the roll call of the board of Directors: Delegate# 1 Absent #2- Jim Nixon, Delegate#3- George Gunther, Delegate#4 Absent Delegate#5- Julie Oyler, Delegate #6- Alternate Sara Trehune , Delegate#7- Alternate Don Voss, Delegate#8- Alternate Herb Conover , Delegate#9- Russ Bercier, Delegate#10- Beryl Simonetti, Delegate#11- Alternate Richard Haggblad

A quorum was established.

Don Voss moved that we dispense with the reading of the minutes of the April 22, 2008 meeting. The motion was seconded and approved as presented.

REPORT OF OFFICERS

Treasurers report is attached to these minutes.

MANAGER’S REPORT

George Jerman will present his report on the website and the report is attached to these minutes. A special mention was made requesting that each association pay special attention to the report identified with green marking.

STANDING COMMITTEE REPORTS

Landscaping committee: Beryl reported that John Fargarass of Plant Haven is planning to remove the big cactus. The question of mulch was addressed. Plant Haven will do mulching for an association at a price of $40 a yard (150 linear feet). The second option is purchasing mulch from Home Depot. The delivery cost is $70 and George Jerman will hire day laborers to do the mulching. Each association should let George Jerman know what it wants to do and Joe will figure the amounts to be ordered. The Home Depot option is the less expensive of the two.

Pool: Ted Grabiak reported that the pumps and solar panels are working. The new heater will be tested this week.

NEW BUSINESS

SUB TERRARIUM TERMITES: The new contract with Sun State Pest Control costs $8900 plus an annual $3000. This contract covers all the buildings. The money is in reserve. Motion to accept the contract was made by Russ Bercier . Motion was seconded and carried.

ADDITIONS TO ASSOCIATION MANUALS: Each association was given the updates and should incorporate them into its black book.

SEAWALL REPAIRS: Joe has painted the seawall ,but more of the special paint is needed. $500 more needs to be allocated and $400 for the raft. Russ Bercier moved to spend this money and the motion was seconded and passed.

TAX SERVICES: There were many problems with last year’s tax filings. Taxes were filed late, estimated taxes were not paid and fines were levied on many associations. This year a meeting will be scheduled with PCC and the Accounting firm of Berger, Toombs, Elam, Gaines and Frank to assure that the taxes are filed correctly and in a timely fashion..

2009 INSURANCE PROGRAM: George Gunther volunteered to hear a committee to investigate the insurance policy. Some associations insurance increased by 24% and other by 2%. In the spring of 2008 the Board authorized George to hire a consultant to address the insurance issue. The time element was too close to the deadline for obtaining the policies for the current year. The process is to start earlier this year. Anyone wishing to serve on this committee should contact George Gunther.

ASSOCIATION RECORDS: Association records are stored in a new lockup in the pool area. Most records older that 7 years (those before 2001) can be discarded. Each association is asked to sort through its files and indicate to George Jerman which records are to be shredded. The original date for completion of this project was October 16, 2008 , but George has extended it. It should be done as soon as possible.

POOL TABLES: The pool tables need recovering, balancing, and new rubber rails. The cost is $825. Don Voss made the motion to proceed with this refurbishing. The motion was seconded and carried.

Two announcements were made before adjourning.

1. On November 5, 2008 PCC are giving a seminar on the new state law. It is free, but registration is required.

2. Flu shots are scheduled for November 12, 2008. Sign up in the clubhouse.

The meeting was adjourned at 2:21

Respectfully submitted,

Donna Barry , Secretary
Dated October 29, 2008

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Colonnades Social Club Minutes

October 30,008

President, Russ Bercier, called the social club planning meeting to order at 7:00 PM. Twenty six members were present. Russ Bercier read the minutes from the April meeting. Treasurer, Colette Simcox, gave the Treasurer’s report. The total assets are $3377.22 and the total treasurer’s report is attached. Pat Bercier moved the treasurer’s report be accepted for audit. Caro Baumgarten seconded the motion. Approved.

New Business

Pat and Russ Bercier have volunteered to continue as Co- Presidents for the 2009 year. Caro and Dick Baumgarten will serve as Vice-Presidents. Colette Simcox will continue as Treasurer and Beverly Craft has agreed to serve as Secretary until a volunteer steps forward in 2009.

Eileen O’Brien has the Entertainment Books for sale at the price of $35.00. Checks are to be made to the Colonnades Social Club. Sharon Gregoire has arranged for flu shots on November 12. Sign up on the bulletin board so shots can be ordered. Beverly Craft will chair the Thanksgiving Dinner. Sign up will occur on November 3 & 7 from 10:00 – 11:00 AM. The Christmas clubhouse decoration pizza party will be held on December 8 at 4:00 PM. Please bring a salad or dessert and pizzas will be furnished.

The Social Club meetings in 2009 will be held on January 15, February19, and March 19.

Plans for the coming year include a picnic on Saturday, January 24, chaired by Russ and Pat Bercier. On Tuesday, February 24, there will be a costume Mardi gras party chaired by Donna and Ray Barry, Julie Oyler, and another volunteer couple. Beverly and Bernie Craft and Arlene and Ted Grabiak will chair St. Patrick’s on Tuesday, March 17. Dan O’Brien volunteered to chair the Super Bowl party. A pool party, poker card party, or golf outing may be added.

The officers will have a list of items that the club may purchase in the 2009 year. Items on the list at this time are a barbeque grill and installing speakers for the porch and pool. Ted Grabiak will look into the speaker situation. Our money may also be used for entertainment at our meetings or social events. Caro Baumgarten was appointed to purchase a tree for the clubhouse for Christmas.

Julie Oyler will help with the day trips or tours for next year. She will post possible choices available.

Chairpeople are needed for the Christmas dinner.

Adjournment was called for at 7:40 PM.

Respectively presented,

Beverly Craft, Secretary

CMI EXECUTIVE BOARD MINUTES

Date:     October 21, 2008
Time:    1:30 p.m.
Place:    Colonnades Clubhouse Library

The CMI Executive Board was called to order by George Gunther, President. The following members were present: 1^st Vice President, Russ Bercier and the Treasurer, Dan O’Brien. Due to the absence of the Secretary and the assisting Secretary, Gale Gunther took the roll of temporary secretary. George Jerman, Association Manager, was also present.

A quorum was established. The proposed agenda was posted on the Clubhouse Bulletin Board on October 16, 2008.

George Gunther made a motion to accept the minutes of the meeting of April 15, 2008 as presented to the Board. Dan O’Brien seconded and approved. All were in favor.

Treasurer’s Report: Dan O’Brien reported that during the summer, George Gunther checked with Oculina Bank and he was informed that we were allowed FDIC Insurance on monies up to $100,000 at each bank. With almost $200,000 at Oculina Bank, $94,000 was taken out and deposited it in Washington Mutual in a CD at a rate of 5%. Another CD is coming up for renewal in November for the Ruth Taylor Trust. Dan stated that he would like to take the interest from this CD and place it in the Pool Reserve. He will contact Kevin Payne regarding this issue and get his approval. As of August, we are under budget. The September results will be presented at the Board of Directors meeting next week. The Insurance increases will also be presented at that time. Under the new Florida Condo Act any Association with receipts between $100,000 and $200,000 has to have a compilation date, between $200,000 and $400,000 a review is usually required and receipts over $400,000 an audit is required. Dan O’Brien will discuss the latter with Keith at PCC. The Treasurer’s Report was accepted and approved as presented. All were in favor.

Manager’s Report: George Jerman presented the Board with the CMI Management Report and an Addendum for September 2008. These two sheets are attached with these minutes.

New Business: Sub-Terrarium Termites; A contract with Sunstate Pest Management Co. is up for renewal on November 14, 2008 with a cost of $8900 over a 5 year period. A meeting will be set up with the owner of Sunstate so as to inform this Executive Board and the Board of Directors the specifics of this contract and why we need this service.

Additions to Association Manuals: Updated contracts, new contracts, a new Table of Contents, CMI job descriptions and other updated forms and paperwork will be placed in the Association’s mail boxes for insertion to each Association’s Book.

Seawall Repairs: An additional $500 is needed to purchase more of the 5gal. containers of the textured material that is being rolled on top of the repaired seawall cap. Also needed is cement work on the “keys” of the seawall which is estimated at $200 and another $200 for materials to build a raft necessary for these repairs. The total of $900 should be taken from the Seawall Reserve Account which currently has an estimated $75,000. This was approved and all were in favor.

Review of Tax Services to Associations: We will stay with the services of Berger, Toombs, Elam, Gaines & Frank, CPA’s of Fort Pierce. Please see the letter dated September 16, 2008 regarding the terms and objectives of the engagement and the nature and limitations of their services that was presented in the Additions to Association Manuals. Kevin Payne from PCC would like to meet with the CPA firm. Dan O’Brien will take the lead on these issues.

2009 Insurance Program: An Insurance Committee should be formed to check into quotes from various companies and agents for the upcoming costs of our 2009 Insurance. George Gunther will take the lead on this Committee.

Association Records-Status: Each Association has been given the opportunity to go through their “Old Records” (anything before 2001) that are stored in the record room. If an Association has not done this yet, now would be a good time. CMI has engaged a shredding company for $130. Association records are to be kept for 7 years, some documents, warranties, etc. should be kept longer. When the Association uses the shredding services, they will be asked to sign a slip to this effect.

Pool Tables: A $650 quote from D & B Billiards has been submitted to recover the two 8 feet pool tables with championship cloth and to re-level and reseal slates. To fix or replace the rail rubbers would be a cost of $40 each or to replace them on both pool tables would be a cost of $175 per table. Table runners should be replaced every 10 to 15 years. A motion was made by Russ Bercier to approve the expenditure and was seconded by Dan O’Brien. All were in favor. The Treasurer will decide what account will be used for this expenditure.

George Jerman spoke about the CMI audit from Overland Solutions for workmen’s comp. Dan O’Brien stated that Association #5 has completed their form with all necessary information.

George Gunther asked if any audience members would like to speak or bring anything to the Board’s attention. Mike Oyler commented how great the seawall looks and he wanted to thank all that were involved.

Ted Grabiak said that when talking to the pool man, he was reminded that heaters for the pool are normally turned on in November. This is done so that the flow rate can be adjusted with a meter.

Bunny Evans stated how pleased everyone is with the new tiles that were installed in the pool.

At 2:25 p.m., George Gunther entertained a motion to adjourn. Russ Bercier made the motion and was seconded by Dan O’Brien.

Respectfully Submitted,

Gale Gunther
Temporary Secretary

October 21, 2008

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COLONNADES BOARD OF DIRECTORS MEETING MINUTES
Tuesday, April 22, 2008

Colonnades Clubhouse

The regular CMI Board meeting was called to order by President, George Gunther at 1:30 P.M. with the roll call of the board of Directors: Delegate# 1 Absent #2- Alternate Jim Nixon, Delegate#3- George Gunther, Delegate#4 Diana Filacchione, Delegate#5- Alternate Bob Williamson, Delegate #6- Sara Terhume , Delegate#7- Alternate Don Voss, Delegate#8- Alternate Chuck Clock, Delegate#9- Russ Bercier, Delegate#10- Beryl Simonetti, Delegate#11- Alternate Richard Haggblag

A quorum was established.

Don Voss moved that we dispense with the reading of the minutes of the March 25.2008 meeting. The motion was seconded and was approved as presented.

REPORT OF OFFICERS

President, George Gunther reported that the work on the seawall has been completed; however, some cracking has appeared. Summerlin, the construction company, has been notified and the final check is being withheld until the problem is addressed.

MANAGER’S REPORT

George Jerman will present his report on the website and the report is attached to these minutes.

STANDING COMMITTED REPORTS

Landscaping: Beryl Simonetti requested money to replace Impatiens plants that have died. Since the money has already been budgeted, she was told to go ahead with the replacement.

Pool: Ted Grabiak reported that the pipes have been installed for the heater and the work has

passed inspection. The wiring is being completed at this time.

Dock: Bill Phelan requested permission for the transfer of money from the reserve fund into a CD. Russ Bercier so moved and was seconded. The amount would be about $35,000. The names of the signers are William Phelan, Russ Bercier and Michael Oyler. The motion carried unanimously.

UNFINISHED BUSINESS

Russ Bercier made a motion to accept the organizational chart that was developed by the

Executive Board. The motion was seconded and carried.

Russ Bercier made a motion to accept the document that outlines the duties and responsibilities of CMI Association Manager. The motion was seconded and carried.

Russ Bercier made a motion to accept the document that outlines the role and function for the CMI Maintenance Supervisor. The motion was seconded. George Gunther explained that each association should have one person identified to make request of Joe. This would be done by submitting a work order. The motion carried.

Don Voss made a motion to adopt the document outlining the role and function of the CMI Administrative Assistant. The motion was seconded and carried.

The work order procedure was presented by George Gunther. Don Voss made the motion to accept the procedure as presented and the motion was seconded. A suggestion was made to post the procedure on the bulletin board and/or next to the work order box. The motion carried.

The aforementioned documents will be attached to the minutes and will be available in the CMI office.

George Gunther reported on the legal opinion with regard to the requirement for unit owners to provide keys for access to their units. Statute 718.111 states the"association has the irrevocable right of access to each unit during reasonable hours, when necessary for the maintenance, repair or replacement of any common elements . . . to prevent damage to the common elements or to a unit or units." The statute does not require a unit owner to provide the Association a key unless the governing documents require it. The unit owner must comply if the documents require it. If an owner refuses, the Association may submit the dispute to the Department of Business and Professional Regulation.

The final report from the committee working on the CMI contract was presented. The committee is in recess until the fall. At that time each Association is being asked to share the document with its members. Any addition, subtraction, change, etc. should be given in writing to a member of the committee or left with Fran in the office. A copy will be placed on the Website and on the CMI bulletin board.

At the last CMI meeting it was agreed to employ an independent consultant to investigate our insurance needs. It was brought to George’s attention that our insurance is up for renewal in May; therefore, there is not enough time to pursue this information. The consultant was willing to withdraw. This issue would be considered again in February of 2009. Russ mentioned that one suggestion that the consultant made was that we might want to consider one policy as opposed to 12 policies. It would be a money saver.

NEW BUSINESS

The proposed budget was presented. There is a 2.2% increase in budget. A question arose concerning the landscape budget. At present it is divided equally for each individual condo. In the past it was done according to a percentage based on square footage. After discussion it was decided to put this question on an agenda for a future meeting. Diana Filacchione will research this issue. The proposed budget is not affected by this question so Russ moved that the proposed budget be accepted. The motion was seconded and carried unanimously.

Margaret Klein, our librarian, requested an additional bookcase and sliding drawers. George got several quotes and presented them to the executive committee. R and R was chosen with a price of $850 for the bookcase and $212 for each of the cabinets. It was suggested that we do five cabinets at this time. Don Voss moved that we proceed with the library additions.

The motion was seconded and carried.

George Jerman contacted seven different companies, received quotes, met with the landscaping committee and recommended that we hire Plant Haven for another year. The cost is $62500. It should also be noted that Plant Haven will do mulching for $3.50 a bag including installation. If an Association wanted this service, they should go through George Jerman. Russ moved that we approve the contract with Plant Haven. There was a second and the motion carried.

Russ presented two options for the pest control contract. For $7000 TruGreen would do outside applications every month. They would be on call if there was an inside problem. For $10000 TruGreen will do outside application every month and inside application every other month. Don Voss made the motion to accept the $10000 option. The second was made and the motion carried.

Bob Williamson explained insurance litigation. There are credits toward insurance for new roofs, hurricane windows, etc. The cost for the inspection is $150 for the Association and $25 for each individual condo. The name of the company will be available in the office.

Bob George resigned his position on the Executive Board since he sold his condo last month. Beryl Simonetti generously volunteered to take the position of second Vice President for the remainder of the term. Diana made the motion to appoint Beryl and it was seconded and approved unanimously.

Donna Barry suggested that Associations update their documents and bylaws since most of our documents are outdated; e.g., the builders are still listed in the documents. Association #3 has already done this and is willing to share their expertise with other Associations. This could be a consideration for the fall of 2008.

The meeting adjourned at 3:12 P.M.

Respectfully submitted,

Donna Barry, Secretary

Date: April 23, 2008

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CMI EXECUTIVE BOARD MINUTES

Date: April 15,2008

Time: 1:30 P.M.

Place: Colonnades Clubhouse Library

The CMI Executive Board was called to order by President, George Gunther. The following members were present: 1^st Vice President Russ Bercier, Treasurer Dan O’Brien, and Secretary Donna Barry. George Jerman, Association Manager, was present.

A quorum was established. The proposed agenda was posted on the clubhouse bulletin board on April 9, 2008 as required. It was also placed in the mail boxes for the CMI delegates.

Dan O’Brien moved for dismissal of the reading of the minutes of the March 18,2008 meeting. Motion was seconded and approved.

George Jerman gave the Manager’s report which is attached to these minutes.

Dan O’Brien gave the treasurer’s report. Dan then presented the proposed budget for 2008-2009. It is up 2% from last year. Russ asked if the reserves were fully funded they are. Dan proposed that the preliminary budget be accepted and submitted to the CMI Board. It was seconded and approved.

The President reported that the work on the seawall has been completed and thanked Evan Evans for supervising that project.

The proposed organizational chart was studied. After much discussion it was recommended that the standing committees be placed under the Executive Council. A motion was made and seconded that the proposed drafts as amended are accepted. The motion carried.

Consideration of the role and function for CMI Administrative Assistant followed. One responsibility was added to the original document: "Serve as a source of information and assistance to the Associations, CMI, committee members and residents when available." Dan O’Brien made a motion to submit this document to the CMI Board. The motion was seconded and passed.

Following discussion on the role and function of CMI Maintenance Supervisor it was suggested that equipment should have CMI marking as appropriate. Donna Barry moved that the documents are accepted as amended. There was a second and an approval vote.

There were two documents listing the duties and responsibilities of the Association’s Manager. It was decided to merge the two documents. Motion was made by Donna, seconded and passed.

Work order procedures were presented. An addition was made to the original. A list of approved but unfinished work orders should be reported at executive board meetings. A motion was made by Dan, seconded and passed.

All of these documents will be made available to the CMI delegates for study. They will be presented at the April CMI meeting for adoption.

George reported two estimates for the pull out shelves and new bookcase for the library. R & R submitted a price of $175 per drawer and $820 for the bookcase. After discussion Russ made a motion to purchase pull outs for five cabinets and to purchase the bookcase. The motion was seconded and carried.

Russ moved that we contract with Plant Haven for grounds and lawn care

with Plant Haven at a cost of $62200 a year. The motion was seconded and approved.

The pest control contract was tabled until more information could be attained.

George Gunther received the legal opinion with regard to the requirement for unit owners to provide keys for access to their units. Florida Statute states the "the association has the irrevocable right of access to each unit during reasonable hours, when necessary for the maintenance, repair or replacement of any common elements . . . to prevent damage to the common elements or to a unit or units" The statute does not require a unit owner to provide the Association a key unless the governing documents require it. Then the unit owner must comply. If an owner refuses, the Association may submit the dispute to the Department of Business and Professional Regulation.

The scheduling of the expansion of the trash pads was tabled until the May meeting.

The committee working on the CMI contract has completed its first draft. The report will be placed on the Web site and will be distributed for consideration to CMI delegates. Suggestions for additions or deletions will be entertained in the fall of 2008.

Donna Barry suggested that each Association revisit its documents and bylaws. Many need to be updated and/or revised. Association three has done this and is willing to share their knowledge and experience with other Associations in order to keeps costs down. It is a topic that should be explored in the fall of 2008.

The second Vice President of the Executive Board, Bob George, has sold his condo and is no longer a resident. There is a need to fill the vacancy. The post must be filled by a delegate to the CMI. If a delegate wishes to volunteer, please give your name to George Gunther.

The meeting was adjourned at 3:14.

Respectfully submitted,

Donna Barry, Secretary

April 15, 2008

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COLONNADES BOARD OF DIRECTORS MEETING MINUTES
Tuesday, March 25, 2008

Colonnades Clubhouse

The regular CMI Board meeting was called to order by President, George Gunther at 1:30 P.M. with the roll call of the board of Directors: Delegate#1- Bob George, Delegate#2- Jim Nixon, Delegate#3- George Gunther, Delegate#4 Diana Filacchione, Delegate#5- Alternate Bob Williamson, Delegate #6- James Pauly, Delegate#7- Alternate Don Voss, Delegate#8- Joan Tucker, Delegate#9- Russ Bercier, Delegate#10- Beryl Simonetti, Delegate#11-Celeste Sheldon.

A quorum was established.

Joan Tucker, Association 8, requested an addition to the agenda which was to address the dog situation in Association 8. Bob George so moved, the motion was seconded and approved.

Bob George moved that we dispense with the reading of the minutes of the February 26, 2008 meeting. The motion was seconded and was approved as presented.

REPORT OF OFFICERS

Dan O’Brien presented the Treasurer’s report which is an addendum to these minutes. In addition Dan presented a preliminary budget for the 2008-2009 fiscal year. This preliminary budget is presented to help the individual associations formulate their budgets. Regarding the issue of audits, Dan is suggesting that CMI rotates the process so that each year an audit is done for two or three associations. We would save about $5000 a year. A question was asked about using the Ruth Taylor fund to offset some utility expenses. Dan feels that the fund should be used for capital improvements; e.g., bocce courts, putting green, etc. A letter is to be sent to the lawyers of the fund to detail the purposes and use of the monies. Russ Bercier asked if the reserves are fully funded. The roof, paving and painting are mandatory reserves. There is $15000 in a miscellaneous account that would cover some of the optional reserve items.

MANAGER’S REPORT

George Jerman will present his report on the website and post it on the CMI bulletin board.

The report is an addendum to the minutes

STANDING COMMITTEE REPORTS

Beryl Simonetti reported for the landscaping committee. Plant Haven donated and started landscaping at the front entrance. Climbing jasmine is to be planted by the walls of the storage yard. Two suggestions were made to replace the cypress tree in the pool area with a palm. Don Voss mentioned that the cypress tree gives shade in the area whereas the palm doe not. Beryl said she would take this into consideration. Beryl proposed that we purchase and install mulch in the walkway to the pool. The motion was seconded and passed.

Bill Phelan, Dock master, reported on a successful fish fry. A dock workday is scheduled for Friday, March 28 at 8:30 at H dock.

A report on the committee that is updating and revising the contract between CMI and the Associations was given by the chairperson, Donna Barry. The next meeting of the committee is on Wednesday, April 2 at 10:30 in the library. At the last CMI meeting each delegate was given a packet of the changes plus the old contract. The committee is looking for feedback from the Associations. What do Associations want the CMI to provide for them?

George Gunther and Bob Williamson, chairperson of the insurance committee, met with J.C. Bookman, a consultant with Risk Management Consultant, Inc. who would review our present insurance policies and make recommendation on our specific needs. This type proposal would cost $1000. For $6000 the consultant would negotiate our insurance policy with agents to obtain for us the best price. Insurance is our largest expenditure. Rudd Bercier made a motion to contract with the consultant for both options. The motion was seconded and passed unanimously.

UNFINISHED BUSINESS

Russ Bercier reported on the bocce court project. He has obtained proposals in the $10000 to $12000 range. He will continue to get information and prices for the construction.

There were suggestions from two Associations on the organizational schema and job description for CMI employees. Delegates wanted to see the suggestions incorporated into the plan before voting. This issue was tabled until the April meeting.

NEW BUSINESS

George Gunther has estimates for installing the pull out shelves for the bottom cabinets in the library. No decision will be made until he obtains some more prices.

A meeting was held with George Jerman and the landscaping committee. They are reviewing the seven proposals received from various lawn/landscape companies. Another meeting to review proposals for pest control will be done during the next month.

Joan Tucker of Association 8 requested advice on the presence of a Rottweiler service dog in their association. Several people spoke stating their fear of the dog. The lawyer has been apprised of the situation and has responded to it. It was Robert Rydzewski ‘s opinion that the documentation, authored by Dr. Rider, was sufficient to establish the need for a service animal accommodation under the Americans with Disabilities Act and require the Association to accommodate the disability by allowing the service animal despite a "no pet(s) rule."

ADJOURNMENT

The meeting adjourned at2: 52.

Respectfully submitted,

Donna Barry, Secretary

March 26,2008

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CMI EXECUTIVE BOARD MINUTES

Date: March 18, 2008
Time: 1:30 p.m.

Place: Colonnades Clubhouse Library

The CMI Executive Board was called to order by President George Gunther. The following members were present: Treasurer Dan O’Brien, 2^nd Vice-President Bob George and Acting Secretary Gale Gunther. George Jerman, CMI Manager was also present.

A quorum was established. The proposed agenda was posted on the clubhouse bulletin board on March 14, 2008.

George Gunther asked if anyone would like the Minutes of February 19, 2008 to be read and Bob George made the motion to dispense with the reading of the minutes and it was seconded by Dan O’Brien. All were in favor.

OFFICERS REPORTS

Dan O’Brien reported that, as of last month, we are $10,000 under budget. He is in the process of putting a preliminary budget together for the Board meeting next Tuesday. Dan will present the increases in electric and water along with the bids and contracts that George Jerman has obtained from our vendors so that we can adjust costs for our New Budget of 2008-2009.

George Jerman reported the highlights of the Manager’s Report. There were no questions or comments on this report. The March Management Report will be on the web site. The preliminary draft is an addendum to the minutes.

UNFINISHED BUSINESS

George Gunther obtained a proposal from Custom Sliding Drawers for the library’s lower cabinets. The cost would be $2332 for the 11 cabinets. It was also suggested that George Gunther contact R & R Cabinets to get a quote.

George Jerman has been working on getting new bids on lawn and landscape care and pest control along with our contracts that are up for renewal.

George Gunther suggested that the Executive Committee, the Landscaping Committee and George Jerman meet at 11:00 a.m. on Friday, March 21^st for a workshop to discuss the various lawn and landscaping proposals so that they may be able to make a recommendation to the Executive Committee and then the full Board for the up coming budget of 2008-2009.

In an e-mail request to Robert Rydzewski regarding the key access issue that was addressed by Association No.5, he stated that he was unclear about the question. Mr. Gunther will contact him by phone for an answer.

NEW BUSINESS

To date, only three Associations have shared recommendations regarding an organization schema and job descriptions for our 3 paid staff employees. Hopefully, more Associations will be forth coming so that we can finalize an organization chart for the operation of CMI and job descriptions that will reflect what the Associations want the staff to do for them.

Association No.8 has submitted an invoice from American Sealcoating, Inc. for $725 for the application of 2 coats of sealer for an area of CMI property located on Commodore Court which abuts Association No.8. Even though the work has already been done and the Association should have come to CMI first for approval, Bob George made the motion to pay the invoice and it was seconded by Dan O’Brien. All were in favor.

The next item on the agenda was attorney information and because the attending Board Members were not sure exactly what information was to be shared, the Board agreed to move to the next subject thinking it might have been about the KEY ACCESS.

At this point, Donna Parker raised her hand and said that she thought it might be about her “service dog” and could she discuss it. Mr. Gunther said not at this time because he just got some information and has asked that it be sent to all Presidents of each Association and the Executive Board for their review and consideration. Donna stated that Robert Rydzewski told her that if this continues, he will not be involved in this any longer.

The tennis court poles that hold the netting are made out of metal and are deteriorating. George Jerman has contacted 3 companies for quotes. A decision was made to have Papico replace 4 net posts with complete hardware for $720. Bob George made the motion to use Papico and it was seconded by Dan O’Brien. All were in favor.

Bunny Evans has made the Board aware that the timer on the sauna is not working properly. George Gunther has requested George Jerman to have the timer replaced and in the mean time, place a sign on the door to “shut off manually”.

Dan O’Brien will contact Kevin Payne at Proctor, Crook & Crowder regarding the sum of $31,000 and just where this figure belongs in relationship to the CMI Dock Budget.

Dan O’Brien will contact Beryl Simonetti with the dollar amount allocated to the Ground and Road Committee for the new budget. Sod will be placed at the front entrance with some annuals and possibly a sprinkler. After all the work is completed in the pool area, the Grounds Committee would like to remove the cypress tree and replace with something low growing.

ADJOURNMENT

At 2:22 p.m., Bob George made a motion to adjourn and it was seconded by Dan O’Brien.

Respectfully Submitted,

Gale Gunther

Acting Secretary

Dated: March 18, 2008

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COLONNADES BOARD OF DIRECTORS MEETING MINUTES

Tuesday, February 26, 2008

Colonnades Clubhouse

The regular CMI Board meeting was called to order by President, George Gunther at 1:30 P.M. with the roll call of the board of Directors: Delegate#1- Bob George, Delegate#2- Alternate Jim Nixon, Delegate#3- George Gunther, Delegate#4 Diana Filacchione, Delegate#5- Alternate Bob Williamson, Delegate #6- James Pauly, Delegate#7- Alternate Don Voss, Delegate#8- Alternate Chuck Clock, Delegate#9- Russ Bercier, Delegate#10- Beryl Simonetti, Delegate#11- Alternate Celeste Sheldon.

A quorum was established.

Bob George moved that we dispense with the reading of the minutes of the January22, 2008 meeting. The motion was seconded and was approved as presented.

REPORT OF OFFICERS

Dan O’Brien presented the Treasurer’s report which is an addendum to these minutes. In addition Dan said that bids were being submitted for the upcoming contract renewals. A preliminary budget will be presented at the next CMI meeting.

Russ Bercier, 1^st Vice President, reported that the welcome books prepared by the Social Committee are ready. Associations that have new unit owners or renters should request the book.

MANAGER’S REPORT

George Jerman will present his report on the website and post it on the CMI bulletin board.

The report is an addendum to the minutes.

STANDING COMMITTEE REPORTS

Beryl Simonetti reported for the landscaping committee. She requested that each association appoint one person to contact the landscape committee with concerns or requests. The committee also requested some landscaping improvements on the common CMI property. After estimates have been obtained, a decision can be made. If the cost for a project is less than $200, the committee has permission to get the job done. Beryl also requested that Plant Haven have a supervisor on hand to check that the work CMI is paying for is actually accomplished. George asked Beryl to serve on the contract committee; this request could be addressed at that time.

Ted Grabiak happily reported that the permits for work on the pool heaters have been obtained. The heat pumps are ordered. Charlie Hayek, a licensed contractor, has volunteered to sign off on the work as required.

Bill Phelan, Dock master, gave an account of a successful fish tournament. There will be a fish fry on March 9, 2008 and a dock work party on the 15^th of March. The permits for repairing the seawall have not yet been received.

UNFINISHED BUSINESS

Russ Bercier placed flags in the area abutting the shuffle board courts. This would be the place for the proposed bocce court. Russ moved that permission be given to use that space for the bocce court with the assumption that we get approval to go ahead with this project later. The motion was seconded and carried.

The trash pads that are in need of expansion will be paved after the season. Directors are asked to let George Gunther know if the Association wishes an expanded pad to accommodate recycling containers. Chuck Clock mentioned that there are companies that will pay and pick up recycling. Don Voss made a motion that if a pad is to be paved, it is expanded to accommodate recycling. The motion was seconded and carried.

George Gunther asked for volunteers for the Insurance Committee. Bob Williamson volunteered.

A few more volunteers are needed. It would be especially helpful to have a person who had been involved in the insurance industry.

NEW BUSINESS

Dan O’Brien reported that Proctor, Crowder and Crook explained the requirement for annual audits. If there are less than 50 units in an Association, there is no need for an annual audit. The Associations could obtain a financial review instead. It would be a money saver. If a unit owner wanted an audit, it could be requested. Each Association should check their documents and then discuss it with its members in order to reach a decision on this matter

Each delegate was given a proposed organization schema and job description for CMI employees. George asked that members study the plan and make recommendations.

There is a committee working on the contract between CMI and the Associations. Beverly Craft provided each delegate with a progress report from the committee. This contract is more general in nature. George asked that delegates share this information with their members to find out what Associations want CMI to do for them.

Bob George made a motion to appoint Donna Barry as CMI Secretary and Beverly Craft as CMI Assistant Secretary. The motion was second and carried.

Russ Bercier said that Association #9 is having a problem with pest control and asked if any other Association are experiencing a problem. George suggested meeting with the contractor to discuss the situation.

ADJOURNMENT

Adjournment at 1:28 PM

Respectfully submitted,

Donna Barry, Secretary

February 26, 2008

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Colonnades Social Club Minutes

February 28.2008

President, Russ Bercier, called the meeting to order at 7:00 PM. Fifty four members were present. Donna Mitchell moved that the minutes be approved as posted on the Colonnades Web site. Sharon Gregoire seconded the motion. Approved. Treasurer, Colette Simcox, gave the Treasurer’s report. The total assets are $3678.11 and the total treasurer’s report is attached. Dean Birdsall moved the treasurer’s report be accepted for audit. Lois Vymola seconded the motion. Approved. Beverly Craft presented $213.00 from the sale of the directories. Thirty two entertainment books have been sold with a profit of $10.00 on each book.

Jim Livesey presented a podium which he built to the Social Club to be used for the many meetings held at the Colonnades.

Old Business

The office of Vice-President is still open. The welcomed booklet is available for each association. Contact Russ if you wish to present a booklet to a new owner or renter. There will be no St. Patrick’s Day dinner. Caro and Dick Baumgarten and Donna Mitchell volunteered to chair the Easter dinner. Beverly Craft moved to postpone the purchase of an outdoor grill until next fall. Nancy Landis seconded the motion. Approved. The piano will be tuned as soon as possible. The CMI Board of Directors has given approval for the land next to the shuffle board court to be used for a possible Bocce court.

New Business

Russ asked for volunteers to serve on the nominating committee for 2009. Officers are needed for the three months starting January, 2009. A bus will pick up members for the race track trip on March 12 at 8:45 AM. Pat Bercier needs to have the money by March 4. The Soundsations will present a concert for our members on March 20. A pancake breakfast is being planned by the Social Club officers and board for March 29.

The next social club meeting will be March 27 at 7:00 PM and the program will be a dance expo by the ballroom and line dance group.

Richard and Rosemary Haggblad and friends in costume presented Swedish dances for our entertainment.

Adjournment was called for at 7:40 PM.

Respectively presented,

Beverly Craft

Acting Secretary

UNFINISHED BUSINESS

The meeting adjourned at 2:35 PM